Item 14 - Purchase Order to Guaranty Chevrolet Motors

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Purchase Order to Guaranty Chevrolet Motors December 19, 2023 Page 2 3 9 1 0 several days to complete. The five commercial trucks are crucial in providing the transportation of equipment and tools required to complete these forensic investigations. Santa Ana Ordinance No. NS-3041 authorizes the City to utilize purchase contracts for any public agency utilizing a competitive bid process. On August 28, 2023 an Invitation for Bid (IFB) 23-149 for Chevrolet 2500, Silverado, and Colorado Trucks was advertised on the City’s online bid management and publication system. Two bids were submitted by the IFB deadline and of the two bids received, one was deemed responsive, Guaranty Chevrolet Motors, Inc. On November 7, 2023, a purchase order was awarded to Guaranty Chevrolet Motors, Inc. of Santa Ana, CA for the purchase of three Chevrolet Silverado 25500HD trucks and one Chevrolet Silverado 1500 truck. The vendor has agreed to extend the pricing offered on IFB. 23-149 until December 22, 2023. Therefore, this purchase is in accordance with the City’s existing purchasing guidelines. FISCAL IMPACT With the approval of the requested appropriation adjustment, $348,830 will be recognized in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account (No. 07017002-50001) and appropriate the same amount into the Equipment Replacement Fund, Machinery & Equipment expenditure account (No. 07017100-66400). Funds are budgeted and available for expenditure in the Fiscal Year 2023-24. Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 23-24 07017100- 66400 Equipment Replacement Equipment Replacement, Machinery & Equipment $348,830 TOTAL $348,830 Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager