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9. Approve an Appropriation Adjustment and Increase the Agreement Amount by $100,000 for Existing Agreements with AimTD, LLC
<br />and Transportation Studies, Inc. for a New Aggregate Amount Not to Exceed $240,000 (Project Nos. 21-6897, 22-6897, 23-6897,
<br />24-6897) (Non -General Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize the City Manager to execute second amendments to agreements for traffic counting services
<br />with AimTD, LLC and Transportation Studies, Inc., to increase the agreement aggregate amount by an additional $100,000, for a
<br />total agreement aggregate amount of $240,000 from June 30, 2024 to June 30, 2025 (Agreement No. A-2024-XXX).
<br />10. Award a Construction Contract to Baker Electric & Renewables LLC in the Amount of $691,335 for the Traffic Signal Installation at
<br />Chestnut Avenue and Zoo Lane (formerly Elk Lane) with an Estimated Project Delivery Cost of $864,168 (Project No. 23-6999)
<br />(Non -General Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: 1. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program to include
<br />$864,168 of funding in Transportation System Impact Authority (TSIA) Area A and Capital Outlay Fund Parks Improvement funds
<br />for the Traffic Signal Installation at Chestnut Avenue and Zoo Lane (formerly Elk Lane).
<br />2. Approve an appropriation adjustment to recognize Transportation System Impact Authority Area A funds in an amount of
<br />$839,168 in the Prior Year Carry Forward revenue account, and appropriate the same amount to the Transportation System
<br />Impact Authority Area A, Improvements Other than Buildings expenditure account. (Requires five affirmative votes)
<br />3. Authorize budget reallocation of $25,000 in unspent Capital Outlay Fund Parks Improvement account from the Maintenance &
<br />Repair Buildings & Ground (No. 24-2600) Project to construction funds for the Traffic Signal Installation at Chestnut Avenue and
<br />Zoo Lane (formerly Elk Lane) (No. 23-6999) to complete the project funding requirement
<br />4. Award a construction contract to Baker Electric & Renewables LLC., the lowest responsive bidder, in accordance with the base
<br />bid in the amount of $691,335, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the
<br />Greenbook: Standard Specifications for Public Works Construction, for construction of new Traffic Signal Installation at Chestnut
<br />Avenue and Zoo Lane (formerly Elk Lane) Project, for the term beginning December 19, 2023 and ending upon project
<br />completion.
<br />5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $864,168, which includes $691,335 for the
<br />construction contract, $103,700 for contract administration, inspection, and testing; and a $69,133 project contingency for
<br />unanticipated or unforeseen work.
<br />6. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review.
<br />Categorical Exemption Environmental Review No. ER-2020-96 was filed for the project 23-6999.
<br />11. Cooperative Agreement with the Orange County Transportation Authority for the Operations and Maintenance of the OC Streetcar
<br />System (Non -General Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize the City Manager to execute a cooperative agreement with the Orange County Transportation
<br />Authority (OCTA) for the Operations and Maintenance of the OC Streetcar System for a term beginning on the effective date of this
<br />agreement for a period of 50 years, with an optional 20-year extension at the discretion of OCTA (Agreement No. A-2024-XXX).
<br />12. Approve an Agreement with Professional Sports Field Maintenance, Inc. for Infield Maintenance Services at City Parks and
<br />Facilities in an Amount Not -to -Exceed $2,759,035 (RFP No.23-152) (General Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize the City Manager to execute an agreement with Professional Sports Fields Maintenance, Inc.,
<br />for infield maintenance services in an annual amount not -to -exceed $459,839, plus an annual contingency of $91,968, for a total
<br />amount not -to -exceed $2,759,035, for a three-year term beginning on February 1, 2024 and expiring January 31, 2027 with
<br />provisions for two, one-year extensions (Agreement No. A-2024-XXX).
<br />City Council 8 1/16/2024
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