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I. GENERAL The City of Santa Ana is seeking infield ball diamond maintenance services for Districts 1, 2, 3, and 4. The city may select one company for each area or one company for multiple areas. The City intends to enter into a 4 year agreement with the selected Proposer(s). Request For Proposal Timeline: (Subject to change at the Discretion of the City) RFP Release: October 7, 2019 Deadline for Request for Information/Substitution Requests October 22, 2019 at 5:00 p.m. Proposal Due (To be submitted electronically through PlanetBids) November 4, 2019 at 5:00 p.m. Potential Interview and/or Supplemental Questionnaire Week of December 2, 2019 Notification will be provided November 26, 2019 Projected Award January 21, 2020 Projected Start February 1, 2020 II. PROPOSAL TERMS AND CONDITIONS By submitting a Proposal, the Proposer acknowledges that it has thoroughly examined and accepts the Terms and Conditions of this RFP as described below: A. EXAMINATION PROPOSER represent that it has thoroughly examined and become familiar with the services and responsibilities required this RFP and that it is capable of effectively and efficiently performing quality work to achieve the CITY's objectives. Any attachments referenced herein or any interpretations, clarifications or amendments subsequently posted in the relation to this RFP are fully incorporated. B. DILIGENCE MATERIAL Diligence Material, if provided, is subject to the following disclaimer: Neither the CITY or any of its agents, advisors, or representatives: has made or makes any representation or warranty, express or implied, as to the accuracy or completeness of the Diligence Material. Without limiting the generality of the foregoing, the Diligence Material may include certain assumptions, statements, estimates and projections provided by or with respect to the CITY. Such assumptions, statements, estimates, and projections reflect various assumptions made by the CITY, which assumptions may or may not prove to be correct. No representations are made by the CITY as to the accuracy of such assumptions, statements, estimates, or projections. C. PROPOSAL VALIDITY Pricing offered by Proposer must be valid up to 120 days from the day submitted. Turnkey installation services and warranty on the indicated installation of equipment in a respondent's Proposal must be valid for a period of 120 days after completion of installation. D. PRE -CONTRACTUAL EXPENSES Santa Ana shall not, in any event, be liable for any pre -contractual expenses incurred by PROPOSERS in the preparation of its proposal. City of Santa Ana RFP 19-093 Page 4