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Infield Maintenance Services for City Parks and Facilities <br />January 16, 2024 <br />Page 3 <br />Staff recommends awarding the agreement to the highest -ranked firm based on the <br />City's projected needs. The proposal submitted by Professional Sports Field <br />Maintenance, Inc. demonstrated they have the necessary capacity and expertise with <br />similar contracts to provide infield maintenance services as specified in the RFP. <br />Additionally, the rates provided by the firm are reasonable and within industry standard, <br />and the proposal was determined to provide the best overall value for the City. <br />FISCAL IMPACT <br />Funds are available for expenditure in the current Fiscal Year 2023-2024 and will be <br />budgeted in subsequent fiscal years, subject to City Council approval. Staff will request <br />a budget carryover to the next fiscal year for any unspent budget necessary to complete <br />the project. <br />Accounting <br />Fiscal <br />Unit -Account <br />Fund <br />Accounting Unit, <br />Year <br /># <br />Description <br />Account Description <br />Amount <br />Park Maintenance <br />2023-24 <br />01117651- <br />General <br />Service Enhancement, <br />(Feb -Jun) <br />62320 <br />Fund <br />Maintenance & Repair <br />$229,920 <br />Buildings & Ground <br />Park Maintenance <br />01117651- <br />General <br />Service Enhancement, <br />2024-25 <br />62320 <br />Fund <br />Maintenance & Repair <br />$551,807 <br />Buildings & Ground <br />Park Maintenance <br />01117651- <br />General <br />Service Enhancement, <br />2025-26 <br />62320 <br />Fund <br />Maintenance & Repair <br />$551,807 <br />Buildings & Ground <br />Park Maintenance <br />01117651- <br />General <br />Service Enhancement, <br />2026-27 <br />62320 <br />Fund <br />Maintenance & Repair <br />$551,807 <br />Buildings & Ground <br />Park Maintenance <br />01117651- <br />General <br />Service Enhancement, <br />2027-28 <br />62320 <br />Fund <br />Maintenance & Repair <br />$551,807 <br />Buildings & Ground <br />Park Maintenance <br />2028-29 <br />01117651- <br />General <br />Service Enhancement, <br />$321,887 <br />(Jul -Dec) <br />62320 <br />Fund <br />Maintenance & Repair <br />Buildings & Ground <br />Total: <br />$2,759,035 <br />