CALIFORNIA DEPARTMENT OF CORRECTIONS AND REHABILITATION, THE (CDCR)

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POLICY AND PROCEDURES Parole LEADS Mission Statement The Division of Adult Parole Operations (DAPO) of the California Department of Corrections & Rehabilitation (CDCR) has implemented a Parole Law Enforcement Automated Data System (Parole LEADS) application that provides Criminal Offender Record Information (CORI) to qualified local California law enforcement agencies over a secure public internet connection, primary for crime analysis activities. References The Parole LEADS policies and procedures were developed using the following reference documentation: • Assembly Bill 3X (AB3X) effective January 1, 1995 • Criminal Offender Record Information (CORI) Legislation & Policy • AB3X System Functional Specification • California Department of Corrections and Rehabilitation Operations Manual (DOM) Parole LEADS Svstem Description Overview The Parole LEADS application is designed to allow controlled and secure access of selected parolee information through the public internet. The system takes advantage of the latest Internet and security technology. This allows authorized law enforcement crime analysts, investigators or agents to obtain parolee information from an extract of the DAPO Statewide Parolee database in two ways. Authorized agency users can either access information on a search query basis or request a database download consisting of the agency's "group" of parolee records updated after a user -selected date. The Parole LEADS application is the responsibility of DAPO, the owners of this information. DAPO will maintain Parole LEADS, while requiring the observance of the policies and procedures necessary to protect CDCR's data and information systems. The Parole LEADS application is designed to serve local crime analysis needs and tactical or street -level employment by investigators on departmental -issued portable devices such as laptops or smart phones. The data provided by Parole LEADS is intended for law enforcement uses only. Summary or statistical information and reports regarding DAPO offenders will not be released outside the law enforcement community (including the news media) without confirmation from DAPO's Director or designee that the data is accurate and complete. This paragraph is not meant to dissuade any agency from sharing Parole LEADS information with other law enforcement agencies as long as each disclosure is recorded according to CORI regulations. Such sharing will be on a need to know, right to know basis and will not involve the electronic exportation of multiple Parole LEADS records. The Parole LEADS application performs two primary functions: 1. Parolee Database Download (defined group only) 2. Search for Parolee Information (group or statewide) Parole LEADS Database Download Each authorized agency is limited to one download site. Additionally, each agency will be able to download parolee records from its pre -defined group. This "group" represents parolees from selected parole offices, usually those within the "home" county of the agency plus parolees from parole units adjacent to this home county. The composition of each agency's "group" is determined by the Parole LEADS Security Administrator with input from the "primary contact" person at each agency. For this download activity, each agency will have one "primary contact" download user, and a maximum of two secondary download users. Download user capability will require a higher security level than a search query user. Using the internet to connect to the Parole LEADS Web Server, the download user requests a database download consisting of its group of records updated since a user -selected date. The request is sent through the Parole LEADS Web Server. The download request is handled in a background process. Downloaded parolee information is encrypted between the Parole LEADS Web Server and the agency.