Item 17 - AA - Amend Agreement for Landscape Services

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Public Works Agency www.santa-ana.org/public-works Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 6, 2024 TOPIC: Amend Agreement for Landscape Services AGENDA TITLE Approve an Appropriation Adjustment and Approve an Eighth Amendment with Landscape West Management Service, Inc. to Increase the Contract Amount by $277,500 for Landscape Services (Project No. 24-6602) (Non -General Fund) RECOMMENDED ACTION Approve an appropriation adjustment accepting $75,000 in the PWA Enterprise Capital Grants, Miscellaneous Revenue account and appropriate the same amount to the WaterSMART-Watershed Mgmt Prog expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute an eighth amendment to the agreement with Landscape West Management Services, Inc. to increase the contract amount by $277,500, for a total agreement amount not to exceed $8,499,500 (Agreement A-2024-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION On April 6, 2021, the City Council authorized staff to submit a grant application for the Bureau of Reclamation WaterSMART Small -Scale Water Efficiency Program (SWEP) for funds to subsidize the cost the City's Landscape Transformation Program. The application was approved and the City was awarded $75,000 in grant funds (Exhibit 1) for turf removal and efficient irrigation infrastructure procurement and installation for select locations within the city. City staff has requested an amendment to the grant agreement to reflect an updated performance period ending in October 2024. The Public Works Agency's Water Resources Division (Water Resources) launched a "Grass to Gardens" website in May 2023 and mailed out postcards in June and July 2023 to provide information and criteria for water customers to apply for the Landscape Transformation Program. Over 100 interest cards were received within three weeks of mailing out postcards.