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Amend Agreement for Landscape Services <br />February 6, 2024 <br />Page 2 <br />Upon approval of this item, Water Resources staff will select up to 45 locations, spread <br />throughout the city and inclusive of all City Council wards. In total, the proposed work <br />will remove approximately 16,000 square feet of turf and associated outdated and <br />inefficient irrigation equipment, and replace it with drought -tolerant landscaping and <br />water -efficient irrigation systems. Grant funding will be used only to remove turf, procure <br />and install new efficient irrigation systems, and the managerial work related to these two <br />tasks; all other components of the projects will be funded by the Water Enterprise as <br />part of its outreach and education campaign for water conservation. <br />Three current City of Santa Ana landscape contractors were contacted for a job walk <br />and review of scope of services. After review of each contractors' proposals, it was <br />determined that Landscape West Management Services, Inc. submitted the lowest <br />responsible pricing (Exhibit 2). Landscape West has been a City contractor since July <br />2019, and currently maintains the City's medians, linear parks, neighborhood entry <br />areas, and arterial sidewalk areas. <br />Staff recommends increasing the agreement with Landscape West Management <br />Services, Inc. by $277,500; the amount includes work to be done at all sites, plus a 20% <br />contingency (Exhibit 3). <br />FISCAL IMPACT <br />Approval of the appropriation adjustment will recognize $75,000 in Bureau of <br />Reclamation WaterSMART grant funds into the PWA Enterprise Capital Grants, <br />Miscellaneous Revenue, Federal Grant -Direct revenue account (No. 16417002-52000) <br />and appropriate the same amount in the WaterSMART-Watershed Mgmt Prog <br />expenditure account (16417641-66220) for current year expenditure. <br />Funds for this action have been budgeted in the approved FY 2023-24 annual operating <br />budget for the Water Enterprise. The following table summarizes the funds budgeted <br />and available in the current fiscal year for expenditure. <br />Fiscal <br />Year <br />Accounting <br />Unit- Account # <br />Fund <br />Description <br />Accounting Unit, <br />Account Description <br />Amount <br />Appropriation Adjustment <br />2023-24 <br />16417641-66220 <br />(24-6602) <br />PWA <br />Enterprise <br />Capital Grants <br />WaterSMART-Watershed <br />Mgmt Prog, Improvements <br />Other Than Buildings <br />$75,000 <br />Expenditure <br />2023-24 <br />06017644-62300 <br />Water <br />Water Quality, Contractual <br />Services - Professional <br />$202,500 <br />Amendment total: <br />$277,500 <br />Original Contract Amount: <br />$8,222,000 <br />Total: <br />$8,499,500 <br />