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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 11 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />March 5, 2024 <br />TOPIC: Remote Alarm Monitoring and Management Services <br />AGENDA TITLE <br />Award a Purchase Order to Smartcover® Systems for Remote Alarm Monitoring and <br />Management Services (Spec No. 24-025) (Non-General Fund) <br />RECOMMENDED ACTION <br />Approve a sole source purchase order to Hadronex, Inc. DBA Smartcover® Systems for <br />remote alarm monitoring and management systems and services for an aggregate <br />amount not to exceed $580,000 for a one-year term beginning March 6, 2024 and <br />expiring June 30, 2025, with provisions for up to three additional one-year renewal <br />periods. <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />The Public Works Agency’s Water Resources Division oversees the City’s sewer <br />system. The sewer system comprises approximately 400 miles of sewer mains, two <br />sewer lift stations, 48,500 sewer laterals, and 9,000 manholes that collectively convey <br />all sewer effluent from the city to the Orange County Sanitation District system. In <br />accordance with the City’s Sewer System Management Plan and the State Water <br />Resources Control Board’s waste discharge requirements, the City must inspect, <br />assess, and maintain the sanitary sewer system in good repair and have programs in <br />place to prevent or minimize the occurrence of sanitary sewer overflows. <br />In 2010, the City initiated a pilot program for the deployment of sewer level monitoring <br />field devices called SmartCover®. The initial procurement of five SmartCovers was <br />processed by the City’s Purchasing Division through a purchase order. The <br />SmartCover® technology developed by SmartCover® Systems is a proprietary system <br />used to identify sewer flow level surges inside sewer manholes and identify sewer <br />system backups. The system uses real-time continuous data transmitted through two- <br />way wireless remote sensors, which can be viewed in a web-based interface and <br />provides staff notification of sewer flow level rises via email and text messages. To date, <br />the system has proven reliable and has alerted staff of sewer flow backups, allowing <br />staff to perform emergency maintenance and prevent sewer overflows onto streets, <br />sidewalks, public right-of-way, private property, and potentially open bodies of water.