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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 10 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />March 5, 2024 <br />TOPIC: Sewer Lining Materials, Supplies, and Accessories <br />AGENDA TITLE <br />Approve a Purchase Order to The Charles Machine Works Inc. for Sewer Lining <br />Materials, Supplies, and Accessories (Spec No. XX-XXX) (Non-General Fund) <br />RECOMMENDED ACTION <br />Approve a sole source purchase order to The Charles Machine Works Inc. for sewer <br />lateral lining materials, supplies, and accessories for an aggregate amount not to <br />exceed $1,750,000, for a one-year term beginning March 5, 2024 and expiring March 4, <br />2025, with provisions for up to four additional one-year renewal periods. <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />The Public Works Agency’s Water Resources Division oversees the City’s Sewer <br />Lateral Repair Program. There are over 45,000 privately owned sewer laterals in the <br />City, which convey sewage from homes and businesses to the main public sanitary <br />sewer collection system. The Sewer Lateral Repair Program provides the repair or <br />replacement of sewer laterals from the edge of the property owner’s property line to <br />where it connects to the public sewer main in the street. Staff performs these sewer <br />lateral repairs and replacements on a daily basis. <br />A Notice Inviting Bids for a Bluelight Light-Emitting Diode (LED) cured-in-place-pipe <br />(CIPP) lining system was advertised on February 1, 2023, on the City’s online bid <br />management and publication system, PlanetBids. One bid was received, opened on <br />February 22, 2023, and evaluated. The bid received from The Charles Machine Works, <br />Inc., was deemed responsive and met the City’s requirements. On June 6, 2023, the <br />City Council awarded a purchase order to The Charles Machine Works, Inc., for the <br />purchase of a Bluelight Light-Emitting Diode (LED) cured-in-place-pipe (CIPP) lining <br />system. <br />The Charles Machine Works Inc. has provided the City’s Purchasing Division with <br />documentation stating the vendor is currently the only manufacturer authorized to sell <br />Bluelight LED CIPP lining system and associated parts in North America. The Public <br />Works’ Water Resources staff is requesting approval to proceed with making purchases