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City of Santa Ana <br />Santa Ana Public Library – Newhope Library Learning <br />Center <br />BF-23-011 <br /> Page 3 <br /> <br />C. Budget Detail <br />The State Library shall provide the Grantee funding for the expenses incurred in <br />performing the activities specified in the Grantee’s award packet documentation. The <br />Grantee shall request the distribution of grant funding consistent with the approved <br />project budget incorporated herein, and according to the payment schedule <br />specified in this Agreement. Under no circumstances shall payments exceed the total <br />grant amount identified in this Agreement. <br />D. Narrative and Financial Reports <br />1. The Grantee shall be responsible for submission of interim and final narrative and <br />financial reports on the progress and activities of the project, to the State Library, <br />using the sample report documents provided by the State Library. Visual <br />documentation (e.g. still or video photography) will be required as part of each <br />Narrative Report. <br />2. All the reports must be current, include all required sections and documents, and <br />must be approved by the Grant Monitor before any payment request can be <br />processed. Failure to comply with the specified reporting requirements may be <br />considered a breach of this Agreement and result in the termination of the <br />Agreement or rejection of the payment request and/or forfeiture by the Grantee <br />of claims for costs incurred that might otherwise have been eligible for grant <br />funding. Any problems or delays must be reported immediately to the Grant <br />Monitor. The financial reports shall reflect the expenditures made by the Grantee <br />under the Agreement and may be incorporated into the same reporting <br />structure as the narrative reports. <br />3. The reports shall be submitted by the following dates: <br />Reporting Period Report Due Date <br />Project start date - <br />3/31/2024 <br />Financial Reports, Expenditure Detail, and <br />Narrative Reports Due 5/1/2024 <br />4/1/2024 - 6/30/2024 Financial Reports Due 8/1/2024 <br />7/1/2024 - 9/30/2024 Financial Reports, Expenditure Detail, and <br />Narrative Reports Due 11/1/2024 <br />10/1/2024 - 12/31/2024 Financial Reports Due 2/1/2025 <br />1/1/2025 - 3/31/2025 Financial Reports, Expenditure Detail, and <br />Narrative Reports Due 5/1/2025 <br />4/1/2025 - 6/30/2025 Financial Reports Due 8/1/2025 <br />DocuSign Envelope ID: 559950F4-C2A7-4C48-AD17-D6B4EF4D5FB6