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Street Lighting Poles and Materials <br />February 20, 2024 <br />Page 2 <br />4 <br />0 <br />3 <br />5 <br />The Invitation for Bids (IFB) No. 23-175 was advertised on November 20, 2023 on the <br />City’s online bid and management publication system, PlanetBids. A summary of vendor <br />participation and results is as follows: <br />188 Vendors notified <br />8 Santa Ana vendors notified <br />30 Vendors downloaded the bid packet <br />3 Bids received <br />1 Bid received from Santa Ana vendors <br />Bids were solicited, opened on December 14, 2023, and evaluated (Exhibit 1). Three <br />bids were submitted by the IFB deadline but not all were determined to be responsible, <br />responsive to the specifications, and meeting the City’s requirements. Purple Energy <br />submitted bid pricing for only two of 26 bid items. Staff recommends awarding contracts <br />to Curley Wholesale Electric and Walters Wholesale Electric Co. to ensure availability of <br />resources. <br />Local Outreach Efforts <br />The Purchasing Division advertised this project on the City’s online bid management <br />and publication system, which directly notified eight Santa Ana vendors, one of which <br />downloaded the IFB and submitted a bid for consideration. Additionally, staff performed <br />supplemental outreach by personally contacting recommended local vendors by <br />telephone and email to notify them of the bidding opportunity, provide registration <br />instructions, and other general information about the bidding process. <br />FISCAL IMPACT <br />Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years <br />will be included in the proposed budgets for City Council consideration. The following <br />table summarizes the funds budgeted and available for expenditure to deliver <br />agreement services. <br />Fiscal Year Accounting Unit- <br />Account # <br />Fund <br />Description <br />Accounting Unit, <br />Account Description <br />Amount <br />Agreement 1-Year Term <br />FY 23-24 01117630-62321 General <br />Fund <br />PW-St Light Maint Serv <br />Enhcmn, Maintenance <br />& Repair Improvement <br />$200,000 <br />FY 23-24 02917620-62300 Special Gas <br />Tax <br />Traffic Signal <br />Maintenance- Contract <br />Services <br />$100,000 <br />FY 23-24 01117620-62300 General <br />Fund <br />Traffic/Trans. Services <br />Enhancement-Contract <br />Services <br />$200,000 <br />Extension Options <br />FY 24-25 01117630-62321 General <br />Fund <br />Streetlight <br />Maintenance- <br />$200,000