Item 43 - FY 2023-24 Mid Year Budget Update

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FY 2023-24 Mid -Year Budget Update, Appropriation Requests, and Workforce Changes February 20, 2024 Page 7 Proposed Workforce Changes In preparation for the Mid -Year Report, City departments review budgets, and propose updates and workforce changes to reflect organizational changes and process improvements. These proposed changes will have no net fiscal impact to the overall budget as existing department budgets will be used to fund the requested reallocations, the classification and compensation plan changes, and the three additional positions. The Human Resources Department requests to make changes to the City's Classification and Compensation Plan in collaboration with various departments (Exhibit 2), including the creation of four new classifications, deletion of two classifications, and updating of the title and/or compensation of ten existing classifications. A summary of the proposed Workforce Changes updates is listed below with a more detailed report in Exhibit 3. The City Clerk is requesting to reallocate two (2) full-time Office Specialist positions to two (2) full-time Senior Office Assistant positions to better align with the knowledge, skills, and abilities required to process a high volume of Public Records Act requests, contracts, and City Council agenda items. Due to vacancy savings, there will be no impact to the General Fund in the current fiscal year and a minimal impact of $10K in FY 2024-25. To align with current departmental needs, the Community Development Agency is requesting to reallocate one full-time (1) Community Development Commission Secretary to one (1) full-time Executive Secretary with no impact to the General Fund in the current fiscal year and an immaterial impact of $2K in FY 2024-25. This position relieves the Executive Director of several administrative tasks such as the editing of staff reports, scheduling of meetings, and travel arrangements. Library Services is requesting to add one (1) full-time Library Services Assistant position in the Technology and Support Services Division, with zero net impact to the General Fund in FY 2024-25 or the current fiscal year. Library Services is foregoing four part- time positions to fund this additional full-time position, which is needed to assist with increased circulation and customer service demand and the addition of a new library branch at the Delhi Center. Aquatics is the only division in the Parks, Recreation, & Community Services Agency lacking a full-time Recreation Leader. In response, the Executive Director is requesting to add one (1) full-time Recreation Leader. These duties have historically relied on part- time staffing. A full-time position will provide continuity to the program and take on additional responsibilities beyond part-time duties. This position, which is funded through the Cannabis Public Benefits Fund, will have a net zero impact since the department is foregoing part-time funds to afford this position.