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CITY OF SANTA ANA <br />8.a: Electronic copy of five (5) final public realm plans in Microsoft Word and PDF file formats <br />(USB flash drive including print quality PDF, web ready PDF, editable file). The <br />documents converted to PDF shall be indexed and searchable by chapter. <br />8.b: Provide electronic copies of all documents produced, formatted in Microsoft Word and <br />PDF (USB flash drive including print quality PDF, web ready PDF, editable file). The <br />documents converted to PDF shall be indexed and searchable by chapter. <br />8.c: GIS shapefiles for all mapping to be included as applicable. <br />8.d: Manual for making required updates to the document, including formats and settings, <br />allowing staff to make changes to the file as future amendments are adopted. <br />Task 9 - Post -Adoption CEQA, Training, and Contingency for Changes: Consultant will <br />be responsible for assisting the City with any post -adoption text or formatting changes for a <br />period of six (6) months following adoption of the documents. These include any format <br />changes, "cleanups," and/or minor text amendments (to be agreed upon mutually by the <br />consultant and the City) following adoption of the document by the City Council and final <br />formatting and printing of the document. Consultant will also be responsible for training City <br />staff in new standards, application and project review processes, and interpretations, as <br />needed. <br />Deliverables: <br />9.a: Filing of any CEQA filings such as notice(s) of exception, exemption, determination, etc. <br />within the state -mandated filing period following adoption of the corridor plans by the <br />City Council. <br />9.b: As needed, updates to the deliverables of Task 8 (above). <br />9.c: Staff training and resources for understanding the new corridor plans, reviewing projects <br />and understanding implementation, and clarifications/interpretations as needed. <br />IV. TERM OF AGREEMENT <br />The term of the agreement is 24 months (2 years). The City may, at its discretion, extend the <br />agreement with the same or more limited scope of required services for up to two (2) additional <br />12-month terms, contingent upon direction of the City Manager. <br />V. RFP SCHEDULE OF EVENTS <br />The schedule below is tentative and subject to change at discretion of City, with appropriate <br />notice to prospective Proposers. Please note that the schedule of events includes an <br />interview date. Proposers should anticipate interviewing and make themselves available. <br />Issue Date: February 21, 2023 <br />Deadline for Questions about RFP: March 24, 2023 <br />Proposal Due Date: April 13, 2023 <br />Interview Date: Week of May 1, 2023 <br />Projected Award Date: June 6, 2023 <br />VI. RESPONSE TO RFP <br />A. SUBMITTAL INSTRUCTIONS (THIS IS FOR ELECTRONIC SUBMITTAL ONLY) <br />It is the responsibility of the Proposer to ensure that any proposals submitted have been <br />uploaded to PlanetBids prior to the proposal due date and time. Proposals, including all <br />required sections and forms, shall be submitted electronically via the City's Bid <br />Management System, PlanetBids. No other form of submittal will be accepted. It is the <br />RFP No. 23-011 Focus Area Public Realm Plans Page 6 of 36 <br />