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Agrecinent for Date(s) of Program: 05/22/24 � 05/22%2d Page 4 of 6 premises by the Group or appointed contractors will be the Group's responsibility. Group will accept full responsibility for any damages resulting from any action or omission of their individual attendees in conjunction with organized group activities. The Hotel Is not responsible for any loss or damage no matter how caused, to any samples, displays, properties, or personal effects brought into the hotel, and/or for the loss of equipment, exhibits or other materials left in meeting rooms. The Hotel reserves the right to approve all outside contractors hired for use by the Group in the Hotel and may have a list of approved contractors and vendors. The Hotel mast be notified in advance of any proposed vendor. The Hotel reserves the right to advance approval of all specifications, including electrical requirements, from all outside contractors and to charge a fee for outside services brought into the Hotel. 'The Group and/or outside contractors must provide proof of worker's compensation insurance for employees who will work on Hotel premises and proof of adequate general liability coverage for the Group and/or outside contractors' activities while on Hotel's premises, and must comply with all other similar requirements the Hotel deems appropriate, in Its sole discretion, regarding use of function space, facilities and use of Hotel services. The Hotel shall indemnify, defend and hold harmless the Group and its officers, directors, partners, agents, members and employees from and against any and all demands, claims, damages to pet -sons or property, losses and liabilities, including reasonable attorney's fees (collectively "Claims") arising out of or caused by the Hotel's negligence in connection with the provision of services or the use of the Hotel facilities, except to the extent and percentage attrilittable to the Group's or Its members; agents', employees', or Exhibitors' negligence, The Hotel shall not have waived or be deemed to have waived, by reason of this paragraph, any defense which it may have with respect to such claims. COMPLIANCE: The Group covenants and agrees that the Group (a) shall strictly comply with all laws, orders, rules and regulations relating to the use and occupancy or the Hotel property, (b) will not allow the Hotel property to be used for any purpose other than the specific use permitted under this Agreement, (c) will not permit the Hotel property to be used for any improper, unlawful or objectionable purposes and (d) will not cause, maintain or permit any nuisance in, on or about the Hotel property. DAMAGES: The Customer agrees to be responsible for any damage clone to the function room or any other part of the hotel by the Customer, his guest(s), invitees, employees, independent contractors or other agents tinder the Customer's control, The Hotel will not assume or accept any responsibility for any damage done to the function room or any other part of the Hotel prior to, during or following the Customer's function. 'rho Hotel will not assume or accept any responsibility For damage to or loss of any merchandise or articles left in the Hotel prior to, during or following Customer's function. PERMITS/LICENSES: In the event that Customer's function requires a permit or license from any governing body (local, state or federal), Customer is solely responsible for obtaining such license or permit at Customer's expense. OUTDOOR EVENTS: The hotel does not allow groups to hold events outside on hotel grounds or adjacent areas. Use of outdoor space for any event regardless of the length of time requires special permits and pro - approval by the city. Requests for use of outdoor space must be made in writing to the general manager of the hotel a minimum of 90- clays in advance and will be considered on a case -by -case basis. ROOM ASSIGNMENT: The DoubleTree, Santa Ana-OC Airport reserves the right to assign another room for CITY OF SANTA ANA function in the event the room originally designated for such function shall be unavailable or inappropriate, at the Hotel's sole discretion.