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Agreement for: Dates) of Pt ogrim: 05/22/24 � 05/22/24 Page 3 of 6 Meeting Planner Name: Honors Account Num CANCELLATION: We will reserve your contracted guest rooms and function/meeting space, according to the schedule of events, to the exclusion of other business opportunities once space is considered definite. If the hotel is advised that this definite commitment is canceled, liquidated damages will be charged. The amount will be based upon a percentage of total hotel estimated revenue, plus applicable taxes. Estimated revenue is calculated by multiplying the group room rate and contracted block then adding the sum of estimated food and beverage losses based on anticipated attendance noted. Contract Signing to 366 (lays out 40% of anticipated revenues 365 days to 181 days mtt 60% of anticipated revenues 180 days to 91 days out 70% of anticipated revenues 90 days to 31 days out 80% of anticipated revenues 30 clays to date of arrival 90% of anticipated revenues SHIPPING/RECEIVING: Please be advised that any shipments made to the hotel must be labeled with the recipients' name, hotel contact name, group affiliation and event date. Package handling for conference materials and other related packages will be assessed as a labor fee of $4.00 per box or $100 per pallet roundtrip. lit addition, the hotel cannot receive any materials prior to 4 clays before arrival. Shipments received before that data might be subject to a $2.00 per day package storage charge. Stringent local regulations make it impossible for its to store hazardous and/or flammable materials on the hotel premises. Any costs associated with the receipt, storage or cleanup/disposal of shipment materials from group/exhibitors or third -party venclors shall be Invoiced directly to the group/exhibitor or venclo•at the conclusion of program, Arrangements must be made with the carrier of your choice to remove all empty crates, cases of containers from the hotel during the exhibit/program. PAYMENT IN ADVANCE: Unless you have established credit in advance with us, you will pay the entire contract price by credit card or certified check at least three clays prior to your function or by personal bank check two weeks prior to your function. If you prefer, all charges can be paid by credit card. Our hotel accepts American Express, Diners Club, Discover Card, Master Card, o• Visa The hotel accepts payment via ACH, certified check, or credit card. Please note credit card transactions are subject to a 3% fee. In the event that the customer selects items which the Hotel must special order for the Customer's event, the Customer shall be liable for an increase in any costs related to such items which occur after the signing of the Agreement. The Customer expressly grants the right to the Hotel to raise the prices herein quoted or to make reasonable substitutions for the event. The Hotel, whenever possible, shall provide the Customer with prior written notice of such increase and the right to decide between the increased prices or to accept reasonable substitutions. A Service Charge, which is taxable by California State Sales Tax Law regulation 1803 and annotation 55.0780 and, applicable state taxes, shall be added to account. A taxable 25 percent (%) Service Charge Is to be added to the patron's bill for food and beverage. Subject to Change. INDEMNIFICATION & INSURANCE: Hotel and Group each agree to carry and maintain and provide evidence of liability and other insurance in amounts sufficient to provide coverage against any claims arising from any activities arising out of oil resulting from the respective obligations pursuant to this Contract. Group's insurance policy shall name Hotel as an additional insured. Damage to the Hotel