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(9)CITY OF SANTA ANA <br />The City has recently issued a Request for Proposal (RFP) for a new Enterprise Resource <br />Planning (ERP) system and expects the implementation will be completed within the next <br />two fiscal years. The new ERP system should provide the following integrated functionality: <br />Financial Management, including but not limited to: <br />o General Ledger, <br />o Budget, <br />o Accounts Payable, <br />o Accounts Receivable, <br />o Purchasing/Procurement, <br />o Inventory Management, <br />o Capital Budgeting, <br />o Project/Grant Accounting, <br />o Fixed Assets Management, <br />o Cashiering, <br />o Bank Reconciliation, <br />o Contracts Management, and <br />o Vendor Management <br />Payroll processing, including Pay Administration, Benefits Administration, Time Entry, <br />and Leave Management <br />Human Resources Management, including but not limited to: <br />o Position Control, <br />o Recruitment, <br />o On -Boarding, <br />o Employee Self Service, <br />o Learning Management, <br />o Performance Reviews, and <br />o Employee Separation/Off-boarding <br />C. Budgetary Basis of Accounting <br />The City's budget is adopted annually by the City Council and is prepared for each fund in <br />accordance with its basis of accounting (generally modified accrual). The City Manager is <br />responsible for developing and recommending the City's annual operating budget, which is <br />then submitted to the City Council for approval. In addition, the City Council may approve <br />"carryover" of unspent budget from one Fiscal Year to the next to provide resources for <br />project completions. The City Council and the City Manager have the authority to amend the <br />budget during the year. The City's Fiscal Year 2023-24 total budget is approximately $870 <br />million with the General Fund budget totaling approximately $415 million. <br />The City maintains budgetary controls to ensure compliance with legal provisions embodied <br />in the appropriated budget approved by the City Council. The level of budgetary control <br />exists at the department level. <br />D. Component Units <br />The City identified the Housing Authority of the City of Santa Ana and the Santa Ana <br />Financing Authority as Blended Component Units. <br />E. Federal, State and Local Assistance <br />City of Santa Ana RFP No. 24-009 Page 4 of 37 <br />