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(9)CITY OF SANTA ANA <br />Ability to perform work remotely under a special circumstance. <br />ii. The extent of support which will be required from City staff (i.e. pulling invoices, <br />checks, schedule preparation, etc.) Due to the City's limited staff, the City will <br />not be able to provide copying services. <br />iii. A preliminary schedule including tentative dates for completion of Interim and <br />Final Fieldwork, preparation of financial statements, footnotes, opinion letters <br />and the management letter. <br />V. Indicate whether the audit will be completed on -site, via Remote access, or some <br />combination of the two. <br />vi. Data requirements from the City. <br />f. References: Attachment B — References shall be submitted for similar projects <br />performed for state and/or similar government clients. <br />2. Cost Proposal <br />All Proposers are required to submit a fixed rate fee with their Cost Proposal, which <br />contains: <br />a. Cost breakdown by contract year (including renewal option term if exercised); and <br />a total not -to -exceed cost for all services outlined in Exhibit I Section B of this RFP. <br />b. Listing of billing rates, by staffing level, which would apply to any supplemental <br />services which may be requested by the City during the term of this contract. <br />c. Proposed budget including estimated hours for each member of the engagement <br />team and hourly billing rates for each of the contract years. Rate ranges and <br />averages shall not be included. <br />Pricing instructions should be clearly defined to ensure fees proposed can be compared <br />and evaluated. Cost Proposal must include a payment schedule if applicable. City <br />reserves the right to negotiate compensation and/or payment schedule prior to award of <br />any resulting agreement. <br />The City shall not provide reimbursement for travel -related expenses, mileage, parking, <br />lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any <br />other business expenses, supplies and materials related to providing services as <br />specified herein. Additional costs will not be considered and will not be reimbursed by the <br />City, therefore, such costs must be absorbed in Proposer's cost proposal fee structure. <br />Any language related to travel reimbursement shall be stricken from the document by the <br />City and if not stricken, shall be deemed invalid. <br />Proposals shall be valid for a minimum of one hundred eighty (180) days following <br />Proposal deadline. The cost for developing the Proposal is the sole responsibility of the <br />Proposer. All Proposals submitted become property of the City. <br />VII. CERTIFICATIONS (ATTACHMENTS) <br />In addition to the SOQ, Narrative/Technical Proposal, and Cost Proposal, the following forms, <br />included in this RFP, shall be signed and included as part of the proposal submittal package: <br />City of Santa Ana RFP No. 24-009 Page 10 of 37 <br />