Item 18 - Purchase of Three Chevrolet Equinox SUVs for the Public Works Agency

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Public Works Agency www.santa-ana.org/public-works Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 7, 2024 TOPIC: Purchase of Three Chevrolet Equinox SUVs for the Public Works Agency AGENDA TITLE Award a Purchase Order to Guaranty Chevrolet for Three Chevrolet Equinox SUVs in an Amount Not to Exceed $109,290 (Specification No. 24-060) (Non-General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of a purchase order to Guaranty Chevrolet Motors, Inc. for three 2024-2025 Chevrolet Equinox SUVs, in an amount of $106,290 plus a contingency amount of $3,000, for a total amount not to exceed $109,290. GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Public Works Agency’s Parks, Fleet, and Facilities Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. With the assistance of the Fleet Services Team, Staff has identified a need for additional vehicles for the Refuse Enterprise of the Public Works Agency (PWA). On November 7, 2023, City Council awarded a Purchase Order to Guaranty Chevrolet Motors, Inc. (Vendor) for the one-time purchase of one 2024 Chevrolet Silverado 1500 standard bed truck. On December 19, 2023, City Council awarded a second Purchase Order for two additional trucks for a total of three 2024 Chevrolet Silverado 1500 standard bed trucks for PWA. Due to unforeseen circumstances, the Vendor will no longer be able to deliver the three trucks as ordered by the City. Additionally, since the manufacturer’s ordering window has closed, the vendor can no longer place a new order for these three trucks by the end of this fiscal year. Guaranty Chevrolet Motors, Inc., has committed to satisfying the City’s need for vehicles by holding three Chevrolet Equinox SUVs currently available on their lot for our purchase. Prior to these Purchase Orders being issued, a separate Purchase Order was awarded to National Auto Fleet Group by City Council for two Ford F-150 trucks on October 18, 2022. However, it was cancelled due to limited manufacturer allocations and ordering window deadlines.