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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 22 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />May 21, 2024 <br />TOPIC: On -Call Emergency Asphalt Concrete, Concrete, and Storm Drain Repair <br />Services <br />AGENDA TITLE <br />Agreements with Mike Prlich & Sons, Inc., J&L Constructors, Inc., and PALP, Inc. dba <br />Excel Paving Company for On -Call Emergency Asphalt Concrete, Concrete, and Storm <br />Drain Repair Services (General Fund and Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute agreements with Mike Prlich & Sons, Inc., J&L <br />Constructors, Inc., and PALP, Inc. dba Excel Paving Company to provide on -call <br />emergency asphalt concrete, concrete, and storm drain repair services for a shared <br />aggregate amount not to exceed $3,000,000 for a three-year term beginning May 21, <br />2024 and expiring on May 20, 2027, with the provision for one two-year extension (Core <br />Agreement No. A-2024-XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />On January 9, 2024, the Public Works Agency (PWA) released Request for Proposals <br />(RFP) No. 23-182 to select three consultants to provide on -call emergency asphalt <br />concrete, concrete, and storm drain repair services on an as -needed, Task -Order basis <br />(Exhibit 1). The City has staff to perform general maintenance but contractors are <br />required for more extensive repairs. These services will provide the City capacity to <br />perform emergency roadway and storm drain repair water services in the event of <br />system failures. <br />The RFP was advertised on the City's online procurement management and publication <br />system, PlanetBids, with electronic proposals due on January 30, 2024. Six responsive <br />proposals were received and evaluated by a selection committee composed of PWA <br />staff and, based on criteria outlined in the RFP, the top three contractors are <br />recommended for award. The following table summarizes the responding firms and their <br />rankings: <br />Firm <br />Location <br />Rank <br />Mike Prlich & Sons, Inc. <br />Baldwin Park, CA <br />1 <br />J&L Constructors, Inc. <br />Huntington Beach, CA <br />2 <br />