Item 17 - On -Call Network Cabling Services

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Information Technology Department www.santa-ana.org/information-technology Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 21, 2024 TOPIC: On -Call Network Cabling Services AGENDA TITLE Amend Agreements for On -Call Network Cabling Services (Specification No. 22-032) (Non -General Fund) RECOMMENDED ACTION Amend agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to increase the aggregate agreement amount by $900,000, for a revised aggregate amount not to exceed $1,500,000 for the remainder of the current three-year period and the remaining optional one-year renewals (Core Agreement No. A-2024-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION On August 16, 2022 at the conclusion of a competitive bidding process, the City entered into three-year aggregate agreements with American Integrated Security Group, Inc., Pacific Coast Cabling, Inc., and Pratt Communications, Inc. with provisions for three one-year renewals. The purpose of these agreements was to provide cabling services from private sector firms on an operational and project need basis to assist in upgrading, replacing, and implementing low voltage cabling infrastructure. These original agreements were awarded in an annual amount not to exceed $100,000, for a total aggregate amount not to exceed $600,000 if all options are executed. Staff requests an amendment to increase the agreement amounts in order to accommodate the higher -than -expected demand for cabling services resulting from City remodeling projects and new IT projects. Several City facilities, including City Hall, the Ross Annex, all library locations, and the City Yard are currently undergoing extensive renovations. Each of these projects include reconfiguration of office spaces, modifications to existing floor plans, and the addition of workstations that require voice and data communication services that require new cabling. In addition, the Information Technology Department (IT) has just started a project to refresh the City's Wireless network and it is expected that extensive cabling will be needed to support that project.