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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 19 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />May 21, 2024 <br />TOPIC: Local Street Preventative Maintenance FY 2023-24 <br />AGENDA TITLE <br />Construction Contract to All American Asphalt in the Amount of $2,558,098 for the Local <br />Street Preventative Maintenance FY 2023-24 Project with an Estimated Project Delivery <br />Cost of $3,198,098 (Project No. 24-6907) (Non -General & General Fund) <br />RECOMMENDED ACTION <br />Authorize a budget allocation of unspent Measure M2 and General Fund funding <br />from Local Street Preventative Maintenance FY 2021-22 and 2022-23 for a total of <br />$379,252 to the Local Street Preventative Maintenance FY 2023-24 Project, <br />completing the project's funding requirement. <br />2. Award a construction contract to All American Asphalt, the lowest responsible <br />bidder, in accordance with the base bid in the amount of $2,558,098, subject to <br />change orders (not to exceed 25% of the base bid amount) in accordance with the <br />Greenbook: Standard Specifications for Public Works Construction, for a term <br />beginning May 21, 2024 and ending upon project completion, and authorize the <br />City Manager to execute the contract. <br />3. Approve the Project Cost analysis for a total estimated construction delivery cost of <br />$3,198,098, which includes $2,558,098, for the construction contract, $384,000 for <br />contract administration, inspection, and testing, and a $256,000 project <br />contingency for unanticipated or unforeseen work. <br />4. Approve an appropriation adjustment recognizing $40,846 in Measure M-Street <br />Construction, Prior Year Carry Forward revenue account (03217002-50001) and <br />appropriate to the Measure M2 Local Fairshare St, Improvements Other Than <br />Buildings expenditure account (03217662-66220). (Requires five affirmative votes) <br />5. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program <br />to include $40,846 in construction funds for the Local Street Preventative <br />Maintenance FY 2023-24 Project. <br />