Item 19 - Local Street Preventative Maintenance FY 2023-24

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Local Street Preventative Maintenance FY 2023-24 May 21, 2024 Page 3 A total of five bids were received and all were deemed responsive. All American Asphalt submitted the lowest responsive base bid in the amount of $2,558,098 (Exhibit 3). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to All American Asphalt for the base bid of $2,558,098 (Exhibit 4), excluding the alternate bid. All American Asphalt has previously performed work as a prime contractor in the City of Santa Ana within the last five years, most recently completing the Local Street Preventative Maintenance FY 2021-22 Project and the 17t" Street Improvement Project. A reference check was made with staff and good reviews were received regarding the quality of work performed by the contractor on previous projects. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management and implementation of the labor requirements. As indicated in the Cost Analysis (Exhibit 5) and as summarized in the table below, the estimated total construction delivery cost of the project is $3,198,098. Project Item Total Construction Contract Bid Amount $2,558,098 Construction Administration, Inspection, Testing $ 384,000 Project Contingencies $ 256,000 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $3,198,098 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2024-8 was filed for Project 24-6907. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project (24-6907) is $3,198,098, which includes construction, contract administration, inspection, testing, and authorized contingencies of $256,000. All funds are available for expenditure in Fiscal Year 2023-24 Capital Improvement Program (Exhibit 6). However, any remaining balances not expended at the end of the fiscal year will be carried forward into FY 2024-25. A proposed carry-over of unspent funds will be presented to the City Council for the FY 2024-25 portion of this contract. The proposed contract enables Staff to authorize a construction cost increase of up to 25% if necessary for contingencies. Staff expect to utilize other available Public Works