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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 24 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />May 21, 2024 <br />TOPIC: On -Call Chain Link Fencing Services Agreements <br />AGENDA TITLE <br />Amendments to Agreements with Quality Fence Co., Inc. and United Site Services of <br />California, Inc. (General Fund and Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize an amendment to agreements with Quality Fence Co., Inc. and United Site <br />Services of California, Inc. for on -call chain link fencing services to increase the amount <br />by $894,500, for a revised aggregate amount not to exceed $1,194,500 for the <br />remainder of the current term expiring May 16, 2025, including two one-year extensions <br />(Agreement No. A-2024-XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />The Purchasing Division establishes an annual blanket order contract (BOC) list <br />consisting of vendors that provide services required by various departments on a <br />consistent basis. Historically, chain link fencing services were used by various <br />Departments throughout the City to provide security, containment, and preventing <br />unauthorized access of construction projects and City property. An aggregate BOC with <br />Quality Fence Co., Inc. and United Site Services of California, Inc. was established and <br />approved by City Council on September 20, 2016 for On -Call citywide temporary chain - <br />link fencing services. The BOC was subsequently amended on July 5, 2017, September <br />3, 2019, and May 17, 2022 for an annual aggregate amount not to exceed $285,400 <br />and will be expiring May 31, 2024. <br />During the term of these BOCs, the Public Works Agency (PWA)'s Engineering <br />Services Division determined a need for additional resources, and solicited proposals <br />for chain -link fencing services through a Request for Proposals (RFP 21-123) that <br />included federally required provisions. However, due to minimal vendor participation, <br />this competitive process resulted in awarding aggregate agreements to Quality Fence <br />Co., Inc. and United Site Services of California, Inc. for a three-year period from May <br />17, 2022 to May 16, 2025, with provisions for two one-year extensions for on -call chain <br />link fencing services for a total shared aggregate amount not to exceed $300,000, <br />including all extension periods. These agreements were intended for PWA Engineering <br />