Item 24 - On -Call Chain Link Fencing Services Agreements

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On -Call Chain Link Fencing Services Agreements May 21, 2024 Page 2 Services Division to provide temporary fencing for construction projects and lots acquired for future street improvements. The City currently owns and is responsible for maintaining a number of vacant lots associated with capital enhancement projects and right-of-way acquisitions. All of the vacant lots are monitored for readiness of disposition and activation dependent on the project segment and phase — consistent with the allowable zoning utility, conformance with the City's Municipal Code, and fulfilment of the California Surplus Lands Act (SLA) requirements. Additionally, PWA's Construction Services section has the necessity for as -needed project fencing associated with the City's National Pollutant Discharge Elimination System (NPDES) for critical task orders. Amending this contract will give PWA the ability to respond to channel fencing and address other right-of-way areas vulnerable to encampments. The initial agreement amount of $300,000 is associated to existing projects and does not allow contract capacity for other PWA Divisions nor other agencies such as the Parks, Recreation, Community Services Agency (PRCS) and Community Development Agency (CDA) to utilize. Because the Citywide BOCs offered lower contract rates than those procured by PWA with federal requirements, the City's Purchasing Division issued an Invitation for Bids (IFB) No. 23-150 for chain -link fence rental services on January 2, 2024 on the City's online bid management and publication system in an attempt to obtain the most competitive pricing available for the Public Works Agency. A summary of vendor participation and results is as follows: 117 Vendors notified 8 Santa Ana vendors notified 21 Vendors downloaded the bid packet 1 Bid received 0 Bids received from Santa Ana vendors Bids were solicited, opened on February 6, 2024, and evaluated. Only one bid was received from United Site Services of California, Inc. The sole bid submitted by United Site Services of California, Inc. offered significantly higher rates than those included in the existing federally compliant Engineering Division agreements with United Site Services of California, Inc. To leverage the better pricing and to streamline and consolidate contracts for the same services with the contracted vendors, a new contract will not be recommended for award with United Site Services of California, Inc. as a result of IFB 23-150.