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Information Technology Department <br /> www.santa-ana.org/information-technology <br /> Item # 17 <br /> City of Santa Ana <br /> 20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br /> May 21, 2024 <br /> TOPIC: On-Call Network Cabling Services <br /> AGENDA TITLE <br /> Amend Agreements for On-Call Network Cabling Services (Specification No. 22-032) <br /> (Non-General Fund) <br /> RECOMMENDED ACTION <br /> Amend agreements with American Integrated Security Group Inc., Pacific Coast Cabling <br /> Inc., and Pratt Communications Inc. to increase the aggregate agreement amount by <br /> $900,000, for a revised aggregate amount not to exceed $1 ,500,000 for the remainder <br /> of the current three-year period and the remaining optional one-year renewals (Core <br /> Agreement No. A-2024-XXX). <br /> GOVERNMENT CODE §84308 APPLIES: Yes <br /> DISCUSSION <br /> On August 16, 2022 at the conclusion of a competitive bidding process, the City entered <br /> into three-year aggregate agreements with American Integrated Security Group, Inc., <br /> Pacific Coast Cabling, Inc., and Pratt Communications, Inc. with provisions for three <br /> one-year renewals. The purpose of these agreements was to provide cabling services <br /> from private sector firms on an operational and project need basis to assist in <br /> upgrading, replacing, and implementing low voltage cabling infrastructure. These <br /> original agreements were awarded in an annual amount not to exceed $100,000, for a <br /> total aggregate amount not to exceed $600,000 if all options are executed. <br /> Staff requests an amendment to increase the agreement amounts in order to <br /> accommodate the higher-than-expected demand for cabling services resulting from City <br /> remodeling projects and new IT projects. Several City facilities, including City Hall, the <br /> Ross Annex, all library locations, and the City Yard are currently undergoing extensive <br /> renovations. Each of these projects include reconfiguration of office spaces, <br /> modifications to existing floor plans, and the addition of workstations that require voice <br /> and data communication services that require new cabling. In addition, the Information <br /> Technology Department (IT) has just started a project to refresh the City's Wireless <br /> network and it is expected that extensive cabling will be needed to support that project. <br /> City Council 17 — 1 5/21/2024 <br />