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Parks, Recreation and Community Service Agency <br /> www.santa-ana.org /parks-recreation <br /> Item # 18 <br /> City of Santa Ana <br /> 20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br /> May 21, 2024 <br /> TOPIC: Movies in the Park <br /> TITLE <br /> Agreement with Ultimate Entertainment, LLC dba Mega Outdoor Movies for Outdoor <br /> Movie Services (General Fund) <br /> RECOMMENDED ACTION <br /> Authorize the City Manager to execute an agreement with Ultimate Entertainment, LLC <br /> to provide outdoor movie services at the "Movies in the Park" series for a term from <br /> June 1, 2024 through May 31, 2026, with three, one-year renewal options, for a total <br /> amount not to exceed $200,000 (Agreement No. A-2024-XXX). <br /> GOVERNMENT CODE §84308 APPLIES: Yes <br /> DISCUSSION <br /> Parks, Recreation, and Community Services Agency has put together a series of <br /> "Movies in the Park" events for the community. Ultimate Entertainment, LLC was <br /> selected through a competitive Request for Proposals (RFP) process to provide <br /> services such as portable screens, sound systems, secondary Bluetooth player to <br /> synchronize Bluetooth headphones with translation services, and licensing for movies <br /> selected by City staff. The selected vendor will provide additional services such as <br /> inflatables or activities that will be available to the community prior to the start of the <br /> movies. The "Movies in the Park" series consists of seven different movie nights in June <br /> and July, with a potential to have additional movie events in the fall and winter. <br /> Request for Proposals (RFP) No. 24-008 was issued on February 27, 2024 on the City's <br /> online bid and management publication system. A summary of the invitation for bids and <br /> bids received follows: <br /> 169 Vendors notified <br /> 5 Santa Ana vendors notified <br /> 26 Vendors downloaded the bid packet <br /> 5 Bid received <br /> 0 Bids received from Santa Ana vendors <br /> City Council 18 — 1 5/21/2024 <br />