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Purchase of Eight Chevrolet Equinox Vehicles for the Public Works Agency and <br /> Planning and Building Agency <br /> May 21, 2024 <br /> Page 2 <br /> The Invitation for Bids (IFB) No. 24-048 was advertised on March 21, 2024 on the City's <br /> online bid management and publication system. A summary of IFB vendor participation <br /> and results is as follows: <br /> 233 Vendors notified <br /> 1 Santa Ana vendors notified <br /> 14 Vendors downloaded the bid packet <br /> 3 Bids received <br /> 1 Bids received from Santa Ana vendors <br /> Bids were solicited, opened on April 11, 2024, and evaluated (Exhibit 1). Three bids <br /> were submitted by the IFB deadline, and two were determined to be responsible, <br /> responsive to the specifications, and met the City's requirements. The bid submitted by <br /> Guaranty Chevrolet was deemed non-responsive due to the vendor submitting incorrect <br /> specifications that did not meet the requirements of the IFB. The bid submitted by <br /> Selman Chevrolet of Orange, CA was determined to be the lowest, responsible bid, and <br /> was responsive to the specifications for the vehicle for which they submitted a bid, and <br /> met the City's requirements. Staff recommends authorizing a one-time purchase and <br /> payment of a Purchase Order to Selman Chevrolet for a total of eight 2024 new or <br /> unused Chevrolet Equinox LT electric vehicles. <br /> FISCAL IMPACT <br /> With the approval of the requested appropriation adjustment, $208,508 will be <br /> recognized in prior year fund balance in the Equipment Replacement Fund, Prior Year <br /> Carry Forward revenue account (No. 07017002-50001) and appropriate the same <br /> amount into the Equipment Replacement Fund, Machinery & Equipment expenditure <br /> account (No. 07017100-66400). The funds will be budgeted and available for this item <br /> in the accounts below. <br /> Fiscal Accounting Fund Accounting Unit, Amount <br /> Year Unit-Account # Description Account Description <br /> 2023-24 07017100- Equipment Equipment Replacement, $208,508 <br /> 66400 Replacement Machinery & Equipment <br /> 2023-24 01116540- General Fund Community Preservation, $104,254 <br /> 66400 Machinery & Equipment <br /> 2023-24 01216010- General Fund Enforcement Services, $104,254 <br /> 66400 Machinery & Equipment <br /> TOTAL $417,016 <br /> EXHIBIT(S) <br /> 1 . Picture of Chevrolet Equinox LT EV Vehicle <br /> 2. Bid Abstract <br /> City Council 12 — 2 5/21/2024 <br />