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w ? 1 <br /> CITY OF SANTA ANA <br /> IV. SCOPE OF SERVICES <br /> SEE EXHIBIT I— SCOPE OF SERVICES <br /> Usage is not guaranteed. Execution of an agreement between the City and successful firm(s) <br /> and/or individual(s) does not guarantee work throughout the duration of the contract period. <br /> Numerous factors will be evaluated by the City in its delivery of project and assignments, <br /> including technical expertise required. <br /> V. TERM OF AGREEMENT <br /> The anticipated term of the agreement is for an initial period of two (2) years. The City may, at <br /> its discretion, extend the agreement with the same or more limited scope of required services for <br /> one (1) additional one (1) year period, upon mutual agreement contingent upon City Council <br /> approval, or City Manager or City Attorney authorization, as appropriate. The total term of the <br /> awarded agreement shall not exceed three (3) years. <br /> VI. MINIMUM QUALIFICATIONS <br /> Vll. Proposer should have experience in producing/procuring and installing high-quality digital signs <br /> in outdoor locations. <br /> VIII. RESPONSE TO RFP <br /> A. SUBMITTAL INSTRUCTIONS <br /> It is the responsibility of the Proposer to ensure that any proposals submitted have been <br /> uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required <br /> sections and forms, shall be submitted electronically via the City's Bid Management System, <br /> PlanetBids. No other form of submittal will be accepted. <br /> PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will <br /> receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their <br /> proposal was submitted successfully. The City will only receive and consider those proposals <br /> that were transmitted successfully. Submit proposal online at: <br /> http://www.planetbids.com/portal/portal.cfm?Companyl D=20137. <br /> Proposer shall be solely responsible for informing itself with respect to the proper utilization <br /> of the bid management system, for ensuring the capability of their computer system to upload <br /> the required documents, and for the stability of their internet service. Failure of the Proposer <br /> to successfully submit an electronic proposal shall be at the Proposer's sole risk and no relief <br /> will be given for late and/or improperly submitted proposals. Proposers experiencing any <br /> technical difficulties with the bid submission process may contact PlanetBids at (818) 992- <br /> 1771. Questions of an operational nature may be directed to the City's assigned Buyer. <br /> Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of <br /> assistance, or assurance that any given problem will be resolved by the bid submission <br /> deadline. <br /> Proposals shall NOT be sent via telegraphic, electronic, or facsimile means. <br /> All notifications, updates and addenda will be posted online on PlanetBids at <br /> https://www.planetbids.com/portal/portal.cfm?ComPanylD=20137. Proposers shall be <br /> RF Y.99-WM Digital Marquees for MMpTei%cations 51gA6;(y6f 61 <br />