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Parks, Recreation and Community Service Agency <br />www.santa-ana.org /parks -recreation <br />Item # 18 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />May 21, 2024 <br />TOPIC: Movies in the Park <br />TITLE <br />Agreement with Ultimate Entertainment, LLC dba Mega Outdoor Movies for Outdoor <br />Movie Services (General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with Ultimate Entertainment, LLC <br />to provide outdoor movie services at the "Movies in the Park" series for a term from <br />June 1, 2024 through May 31, 2026, with three, one-year renewal options, for a total <br />amount not to exceed $200,000 (Agreement No. A-2024-XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />Parks, Recreation, and Community Services Agency has put together a series of <br />"Movies in the Park" events for the community. Ultimate Entertainment, LLC was <br />selected through a competitive Request for Proposals (RFP) process to provide <br />services such as portable screens, sound systems, secondary Bluetooth player to <br />synchronize Bluetooth headphones with translation services, and licensing for movies <br />selected by City staff. The selected vendor will provide additional services such as <br />inflatables or activities that will be available to the community prior to the start of the <br />movies. The "Movies in the Park" series consists of seven different movie nights in June <br />and July, with a potential to have additional movie events in the fall and winter. <br />Request for Proposals (RFP) No. 24-008 was issued on February 27, 2024 on the City's <br />online bid and management publication system. A summary of the invitation for bids and <br />bids received follows: <br />169 Vendors notified <br />5 Santa Ana vendors notified <br />26 Vendors downloaded the bid packet <br />5 Bid received <br />0 Bids received from Santa Ana vendors <br />