Agenda Packet_2024-06-04 - Laserfiche WebLink

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2 NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the Parties agree as follows: 1. Section 2, COMPENSATION, is amended to increase the total amount to be expended for the remainder of the term of the Agreement to $2,627,800. The compensation amount of the Agreement shall be increased by $1,427,800. This amount includes a base amount of $1,100,000 for yearly services through the remainder of the term; monthly rental costs for the walk-up kiosk; and $129,800 for merchant processing contingency charges as detailed in the annual amounts and costs defined below: Contract Term Period Contract Term Period Annual Fiscal Year Period Annual Compensation Amount July 1, 2024 through June 30, 2025 $200,000 July 1, 2025 through June 30, 2026 $200,000 July 1, 2026 through June 30, 2027 $200,000 July 1, 2027 through June 30, 2028 $200,000 July 1, 2028 through June 30, 2029 $200,000 July 1, 2029 through December 31, 2029 $100,000 Kiosk 66-Month Rental $198,000 Merchant Processing Contingency $129,800 Total: $1,427,800 "Merchant Processing Contingency" shall be deemed to be that certain amount available to cover annual merchant processing charges that may occur above the Annual Compensation Amount during any portion of the Term of this Agreement due to variability in the number of actual annual merchant processing transactions versus anticipated annual transactions. 3. Section 4, TERM, is amended to extend the term of the Agreement through December 31, 2025, with the option for the parties to extend the Agreement for an additional four (4) one-year renewals through December 31, 2029, by a writing executed by the City Manager and the City Attorney. 4. Except as hereinabove modified, the terms and conditions of said Amendment, as amended, remain unchanged and in full force and effect. [signature page to follow] City Council 25 – 5 6/4/2024