Item 30 - Agreement for Public Works Cost Recovery Analysis Services

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Step Three: Deliver Draft Cost Analysis Results: 1) GCP prepares a draft report that identifies the full cost of each service analyzed, the fee currently charged, the resulting subsidy and proposed fee adjustments. The report also addresses significant findings, concerns and opportunities that Reran Results come to our attention throughout the course of the study. ��III 2) A market survey comparing fees charged by neighboring jurisdictions is included. 3) The draft report is circulated to management and department staff for comments. 4) A review timeframe is negotiated with the City's project lead. This timeframe or window must be sufficient for proper staff review while staying within the overall project timeline. 5) Comments and corrections are incorporated along with any findings discovered through the course of study. 6) The draft final report is issued. Presentations and fee implementation 1) GCP works with City management to customize a fee implementation strategy that works best for the city. Typically, this involves an outreach meeting to interested members of the community and a presentation to a finance committee. These meetings ensure that the community has a voice in the fee schedule structures and policies. Step Four: Finalize Results: 1) Working with City staff, GCP incorporates all appropriate feedback and finalizes the project results and recommendations. all Results 2) Deliver Excel -based fee model to City staff. Train staff in how to update the Finalized tY p model for future changes such as adding or deleting staff, updating expenditures, and adding or deleting fee categories. Our model also incorporates a simple feature for updating results based on a CPI adjustment factor. 2) Prepare for and schedule City Council and other presentations. Government Consulting Partners f j City of Santa Ana PW Proposal 17 111�1111