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Approve an Agreement with Coach Max Corp and Elite Executive Charter, LLC to <br />Provide Charter Bus Transportation Services <br />June 18, 2024 <br />Page 2 <br />The proposals were evaluated according to the criteria listed in the RFP, which includes <br />vendor responsiveness, experience, cost of proposal, and references to ensure that the <br />proposals met the standards of the department. The following are the results of the <br />evaluation. <br />Rating <br />Proposer <br />300 Max <br />Coach Max <br />248 <br />Elite Executive Charter <br />242 <br />Out of the four submitted proposals, two were considered non -responsive due to <br />missing required elements in their proposal submittal. City staff decided to award <br />aggregate agreements to both remaining vendors as this will provide more flexibility and <br />ensure transportation availability. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funds will be budgeted and made available for the following years, subject to City <br />Council approval. <br />Fiscal <br />Accounting <br />Fund <br />Accounting Unit, Account <br />Amount <br />Year <br />Unit -Account # <br />Description <br />Description <br />FY 24-25 <br />01113230-62300 <br />General Fund <br />PRCSA- Recreation and <br />$100,000 <br />Community Services - <br />Contractual Services <br />Professional <br />FY 25-26 <br />01113230-62300 <br />General Fund <br />PRCSA- Recreation and <br />$100,000 <br />Community Services - <br />Contractual Services <br />Professional <br />FY 26-27 <br />01113230-62300 <br />General Fund <br />PRCSA- Recreation and <br />$100,000 <br />Community Services - <br />Contractual Services <br />Professional <br />FY 27-28 <br />01113230-62300 <br />General Fund <br />PRCSA- Recreation and <br />$100,000 <br />Community Services - <br />Contractual Services <br />Professional <br />FY 28-29 <br />01113230-62300 <br />General Fund <br />PRCSA- Recreation and <br />$100,000 <br />Community Services - <br />Contractual Services <br />Professional <br />Total <br />$500,000 <br />