Agenda Packet_2024-06-18 - Laserfiche WebLink

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EXHIBIT B INSTALLATION OF EQUIPMENT I. TASK LIST AND DELIVERABLE SCHEDULE Following is a list of the key tasks to be performed as well as the desired time frame when the tasks shall be completed. Time periods are relative to the completion of the fully -executed agreement, including insurance. Tasks may be completed before their due date, but should not extend beyond them. "Begin Installation" and "Complete Installation" task schedules are dependent on Manufacturers delivery of product ordered. A Order equipment 1 week B Within the four weeks from agreement execution, a project kickoff meeting will be held and 4 weeks attended by all stakeholders from Consultant and City. Stakeholders will collaboratively develop the implementation plan including logistics and contingencies; schedule of vehicles to be installed; and schedule of staff performing the work. Consultant shall also conduct site surveys of the vehicles with the appropriate City personnel. This will allow Consultant the ability to identify and mitigate any issues with specific vehicles. Consultant will propose a workable solution for any issues found through the onsite survey process to the City personnel working on the project. Following the site surveys, Consultant will create a Statement Of Work (SOW) for the standardized installation process, and may include special instructions for specific fleet vehicles designated for this project. The SOW will detail the vehicle type, hardware installation locations, and other necessary instructions outlining the work to be performed for the City to review and communicate any desired changes. Consultant will then review the initial installation schedule with the City, to allow for adjustments in scheduling if need be. Consultant will begin the onsite installations following approval of the final installation schedule and fleet SOW. Upon completion of each vehicle's installation, a designated City employee will sign -off on each vehicle as complete. C Begin installation of the equipment in the vehicles. 5 weeks D Complete the installation of all equipment. 9 weeks II. SECURITY COMPLIANCE Any and all of Consultant's employees coming onsite to the City's facilities during the initial installation process will undergo a security/background check as specified by City. Within two (2) weeks of this agreement becoming effective, Consultant will provide personal identifying information for all relevant personnel to the Backgrounds Unit of the Santa Ana Police Department. City will complete security / background checks prior to the scheduled beginning of installation. In the case that any of Consultant's personnel fail the security / background check, City will notify Consultant at least one week prior to the beginning of installation work so that Consultant can make other staffing arrangements. City Council 6 - 14 6/18/2024