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Step two: Execute- Begin Cost Analysis: <br /> 1)Input data received from the data gathering meetings into GCP <br /> software. <br /> t71 Execute <br /> 2) GCP reviews for completeness and issues a request for any missing <br /> data. <br /> 3) Review overhead rate calculations and fully burdened hourly rate <br /> calculations with City representatives. <br /> COST ANALYSIS METHODOLOGY <br /> GCP employs three methods of analyzing costs for user fee study engagements: per-unit analysis, <br /> case-study analysis,and programmatic analysis. The particular method we use depends on <br /> available data,City's goals and objectives and other considerations. Each method is designed to <br /> calculate estimated reasonable costs in compliance with the California State constitution. Each <br /> method incorporates the five elements of eligible cost as described below. <br /> Cost Element Description <br /> Salary and benefit costs of staff directly involved with <br /> Direct Labor Costs service provision. Direct contractor costs. <br /> Material costs that benefit a particular fee service. <br /> Direct Materials Costs Example: public noticing costs for planning entitlements. <br /> Administrative staff(managers, clerical, analysts)within a <br /> department/division and line-item expenditures not <br /> Department/Divison Indirect Costs specific to one fee service. <br /> Central support department budgets(HR,Attorney, <br /> Finance, etc.)are allocated to direct service departments <br /> Citywide Overhead based on auditable metrics. <br /> Instances where two or more departments contribute <br /> direct labor fora particular fee service. Best practice is to <br /> consolidate these efforts rather than create two separate <br /> fees. Example:Attorney review of a specific plan <br /> Cross Su••ort Costs a••lication. <br /> Per-unit analysis method-this is our primary method of user fee cost analysis.We interview the <br /> city's subject matter experts to determine the average reasonable time required to complete each <br /> fee-related service. Time estimates are then applied against fully burdened hourly rates to produce <br /> full cost results. Fully burdened hourly rates incorporate all of the cost elements described above. <br /> Government Consulting Partners ` L City of Santa Ana PW Proposal 15 <br /> nIuw <br /> ll1 l <br />