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a If guest group chooses to use the pool, guest group is responsible for providing a lifeguard if use exceeds (30) swimmers at
<br />any one time.
<br />o Guest Group shall keep dining room clean and orderly at all times during its stay.
<br />a The Guest Group shall pay for any damages to any property, furniture, furnishings and equipment beyond normal wear
<br />and tear.
<br />o Guest Group shail comply with The Oaks'rules posted on the grounds, or provided verbally and in written communication.
<br />o The Guest Group shall leave the property, including buildings, individual rooms, common areas and meeting spaces in a
<br />tidy condition. Guest Group shall be responsible for any undue and/or unreasonable cleaning due to excessive wear and
<br />tear and/or filth. A cleaning charge of $50 per hour, with one (1) hour minimum service assessed and Guest Group hereby
<br />agrees and consents to such charge to be made on the credit card on file.
<br />o None of the following are allowed on the property: pets (unless certified therapy dog), illegal drugs, firearms, dangerous
<br />knives, fireworks or explosives.
<br />o No burning of incense or candles anywhere on the property, No diffusers,
<br />Q No glitter, rice, confetti or sidewalk chalk allowed on the property.
<br />o The Oaks is a non-smoking property, Smoking in the rooms by Guest Group will Incur a $1,000 minimum cleaning charge
<br />per room and Guest Group hereby agrees and consents to such charge to be made on the credit card on file.
<br />o Guest Group must provide The Oaks with a conference itinerary and completed GSI form no later than 10 days prior to
<br />arrival This schedule will help our staff be prepared for your stay.
<br />• Guest Group must provide attendance count no later than 10 days prior to arrival.
<br />a Guest Group must provide a copy of housing assignments 10 day prior to arrival.
<br />o Upon arrival, Guest Group must provide a Master List of all attendees (as required by California state law and regulation). A
<br />complete list of names, addresses, and phone numbers of all attendees along with The Oaks Housing Form, and The Oaks
<br />Release of Liability Farms.
<br />INSURANCE REQUIREMENTS
<br />For all your insurance needs pertaining to your stay at The Oaks, please contact Lucynda Gullia at COR Plus Commercial
<br />Insurance Services at 844.567-1818.
<br />d The Oaks Release of Liability or General Release and Waiver of Liability, Assumption of Risk and Indemnity form must be
<br />completed in its entirety and signed by the appropriate person forall registered guests entering the property (including Day
<br />Use guests and approved vendors). Please have all yourforms in alphabetical order that coincide with your master list.
<br />• A certificate of Insurance. Guest Group agrees to obtain liability insurance covering your activities at the property in an
<br />amount not less than $1,000,000 (one million) occurrence and $2,000,000 (two million) aggregate. It will include coverage
<br />for Personal Injury, Property Damage and Contractual Liability.
<br />a Guest Group also agrees to obtain participant accident insurance coverage of a minimum of $4000 per injury. Proof of
<br />insurance is due two months prior to event.
<br />4 Provide a list of vendors foryour event. All vendors must provide proof of insurance - and list The Oaks as additional
<br />insured. (see sampleAcord form forvendors),
<br />o The Oaks will provide proof of commercial general liability insurance with limits of no less than $1,000,000 (one million) per
<br />occurrence and $2,000,000 (two million) in the aggregate for personal Injury, bodily, injury, property damage and contractual
<br />liability.
<br />INIDEMNITYAND HOLD HARMLESS
<br />GuestGroup agrees that they will not hold or attempt to hold The Oaks Venture LLC, or its agents, owners, members or
<br />employees liable for any loss, damage or injuryto person or property caused by any act or omission of any person on or about
<br />the property, or caused in any matter other than gross negligence or intentional actions of The Oaks Venture LLC, its agents,
<br />owners, members and/or employees.
<br />Guest Group will defend, protect, indemnify and hold The Oaks Venture LLC and its owners, officers, directors, shareholders,
<br />partners, members, managers, employees, agents, heirs, and assigns ("the Oaks' Parties") harmless from and against any and
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