Item 14 - Construction Contract for Council Chambers Restroom and Translation Booth Remodel

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Council Chambers Restroom and Translation Booth Remodel July 16, 2024 Page 2 DISCUSSION The Public Works Agency (PWA) maintains most City facilities, including the Council Chambers Restrooms and Translator Room. Over the last few years, the Council Chambers has undergone renovations including new paint, flooring, and seating. In efforts to continue providing the public, City Council, and staff with a safe and accessible meeting space, the City Manager's Office and Risk Management plan to continue with renovations by modifying the public restrooms to be Americans with Disabilities Act (ADA) compliant and creating a new translation room. The restrooms will be renovated from a male and female restroom to two public single use all gender bathrooms and one ADA all gender restroom. Additionally, there will be one new all gender restroom available only for council members as an enhanced safety measure (Exhibit 1). The new translation (interpreter) room will allow for higher quality translations with a sound controlled space to allow for a larger variety of languages to be translated. This will increase accessibility for more Santa Ana residents to participate in council meetings while also increasing the professionalism of the meetings through greater varieties of translations and higher quality sound control. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of three bids were received. Bids were not received from any Santa Ana contractors. The project was advertised in PlanetBids from April 19 through May 10, 2024. Bid Results Summary Rank Bidder's Name Location Base Bid 1 Loengreen, Inc La Canada, CA $821,440 2 CALTEC Corp. Westminster, CA $1,050,000 3 MLC Constructors Inc Corona, CA $1,185,670 A total of three bids were received and all were deemed responsive. Loengreen, Inc. submitted the lowest responsive base bid in the amount of $821,440 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Loengreen, Inc. for the base bid of $821,440 (Exhibit 3). Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management and implementation of the labor requirements. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $1,108,944 (Exhibit 5).