Agenda Packet_2024-07-16 (Revised)

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' Human Resources } www.santa-ana.org/human-resources Li Item # 10 ,,V City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report July 16, 2024 TOPIC: Approve Agreements for Court Reporting and Transcription Services AGENDA TITLE Aggregate Agreements for Court Reporting and Transcription Services with Kennedy Court Reporters, Inc. and Regal Court Reporting, Inc. in an Aggregate Amount Not to Exceed $250,000 (Specification No. 24-034) (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute aggregate agreements with Kennedy Court Reporters, Inc. and Regal Court Reporting, Inc. to provide court reporting and transcription services for a three-year term beginning July 16, 2024 and ending July 15, 2027, with provisions for two, one-year extensions, in an amount not to exceed $250,000 (Core Agreement No. A-2024-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The City maintains continued need for ongoing court reporting and transcription services. These agreements will provide the Human Resources Department with the necessary resources to efficiently meet the expanded court reporting and transcription needs of the City's administrative hearings, including, but not limited to, Personnel Board hearings on an as needed-basis. Staff recommends approval of the agreements to provide court reporting and transcription services in an efficient manner, on an as needed-basis by the City. This on-call service agreement does not guarantee work for the vendor. The Request for Proposals (RFP) No. 24-034 was issued on February 29, 2024, on the City's online bid management and publication system. A summary of vendor participation and results is as follows: 185 Vendors notified 18 Santa Ana vendors notified 19 Vendors downloaded the RFP packet 2 Proposals received City Council vendors 10 — 1 7/16/2024