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Approve Agreements for Court Reporting and Transcription Services <br /> July 16, 2024 <br /> Page 2 <br /> Proposals were solicited, opened on March 21 , 2024, and evaluated. Two proposals were <br /> submitted by the RFP deadline and both were determined to be responsible, responsive <br /> to the specifications, and met the City's requirements. The evaluation committee reviewed <br /> and rated the proposals according to the criteria listed in the RFP. Based on the criteria <br /> outlined in the RFP, the following summarizes the responding firms and their rankings: <br /> Firm Location Rank <br /> Kennedy Court Reporters, Inc. Santa Ana, CA 1 <br /> Regal Court Reporting, Inc. Santa Ana, CA 2 <br /> Staff recommends awarding agreements to both ranked firms based on the City's <br /> projected needs. The proposals submitted by these firms demonstrated they have the <br /> necessary capacity and expertise to provide court reporting and transcription services as <br /> specified in the RFP. Additionally, the firms' rates are reasonable and within industry <br /> standard, and the proposals were determined to provide the best overall value for the City. <br /> ENVIRONMENTAL IMPACT <br /> There is no environmental impact associated with this action. <br /> FISCAL IMPACT <br /> The estimated expenditures below are strictly approximations; contract authority <br /> may be paid in its entirety during any given fiscal year, expended throughout the <br /> term of the contract, or not spent at all. Moreover, any contract services and <br /> associated expenditures are subject to available funding in the Human Resources <br /> Department budget. <br /> Funds for the agreements for court reporting and transcription services are <br /> budgeted and available in the Human Resources Services, Contract Services- <br /> Professional expenditure account (no. 01109050-62300) for FY 2024-25 and <br /> funding for subsequent fiscal years will be included in the proposed budgets for City <br /> Council consideration. This on-call service agreement does not guarantee work for <br /> the vendor. <br /> Fiscal Accounting Unit Fund Description Accounting Unit, Amount <br /> Year - Account No. Account Description <br /> 01109050- Human Resources <br /> FY 24-25 62300 General Fund Serv. Contract $50,000.00 <br /> Professional <br /> 01109050- Human Resources <br /> FY 25-26 62300 General Fund Serv. Contract $50,000.00 <br /> Professional <br /> City Council 10 — 2 7/16/2024 <br />