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EXHIBIT 1 <br />— - City,-oUSanta Ana-Racords-Retentio rSchedul <br /> POLICE DEPARTMENT- Exhibit J <br /> RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION RECORD RETENTION <br /> START DATE PERIOD REMARKS CUSTODIAN <br /> .EVIDENCE Negatives by Case Number Negatives of photos taken Imm crime scenas Date Obtained 5 Years GC 34090 ID Lab <br /> Conrd.) <br /> FIELD INTERVIEW CARDS By Name Documentation of a field contact by an officer Date Written 2 Years GC 34ON Records Division <br /> FINANCE Petty Cash Remipls-by Expense vouchers and reimbursement requests Date of 2 Years GC 34D90 Special <br /> Fiscal Year Reimbursement Invastinations <br /> FINANCIAL DISCLOSURE By Name Confidential finarcial disclosure form completed Separagan dale from 2 Years GC 34090 <br /> FORM by employees working designated assignments destgnated <br /> assignment <br /> RAFFITI TASK FORCE Correspondence,records of Interdepartmental Dale of Incident 3 Years GC 34090 District <br /> actions concerriTirp Task Force issues Invosticiatons <br /> JAILADMINISTRATIVE Inmate Grievances Inmate complaints and dispositions Data of Compleficn 10 Years Agency Policy Jed Facility <br /> REPORTS <br /> AIL ADMINISTRATIVE Inspections Results of other governmental agencies Date of Inspection 2 Years GC 34091) Jail FecHty <br /> REPORT$ inspections <br /> .Inmate Mall Log Inmate mall summary Date of Log 2 Years GC 34090 Jell Facility <br /> Intake Statistics Daily summary of intakes Date of Summary 2 Years GC 3409D Jail Facility <br /> Population Roster Dopy population roster Date of Log 2 YearsEG <br /> Jag Facility <br /> L INMATE RECORDS By Inmate Name Booking,release and custody tiles Data of Arrest 10 Years Jail FarJ7ity <br /> JAIL ORERAT*N$ Activity Summary Synopsfs of population domography Date of Log 2 YearsJell Faculty <br /> REPORTS <br /> Incident Report Detailed occurrence documentation Date of Report 2 YearsJail Facility <br /> ShlflAclfvity Lag Significant events,welfare checks,etc. Date of Log 2 Years GC 34090 tali Facility <br /> MINUTES Uniform CommIltee Meating minutes Date of Maeting 2 Years GC 34090 Field Operations <br /> PERSONNEL By Name City employment requests for record checks of Date of Request 2 Years GC 34090 Records Division <br /> new employees andsu utin documents <br /> By Name Expfomr Post applications and performance Date of TermEnatinn 2 Years GC 34090 1 Training Division <br /> records ofez larers <br /> PETITIONS Petition and Orders under Court Orders requiring the sealing of records Date of Order 2 Years GC 34090 Records Division <br /> PC 1034(no case numbers) <br /> POLICE REPORTS Crime Reports Traffic Inddents wherein a case numtwr is issued Data of Report Permanent Records Division <br /> Reports Information. <br /> Reports <br /> 2of4 <br /> City Council 7 - 5 7/16/2024 <br />