Item 23 - Fleet Electrification and Electric Vehicle Charging Master Plan

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Aside from all of the features described earlier, the ICF fleet assessment model, PowerGuide, also ensures the proposed EV transition plan fully complies with California's ACF regulation. Despite the requirements of the ACF regulations for public fleets (i.e., the ZEV purchasing requirement or the ZEV milestone requirements), the regulation provides a number of exemptions that address a variety of circumstances, including lack of ZEV availability, vehicles operated less than 1,000 miles per year, delays in ZEV infrastructure, and more. To ensure timely compliance, our team will extract and delineate specific regulatory milestones and deadlines embedded in the regulations and create an EV replacement timeline that aligns with key regulatory requirements, including mandated annual ZEV purchase requirements and milestone fleet conversion options. The representation of the underlying algorithm within the PowerGuide is illustrated in Exhibit 8. Exhibit 8. ICF's PowerGuide Fleet Transition Modeling Process CALCULATIONS Existing Baseline Fleet Total Cost of Ownership (TCO) Comparison • Your Fleet Vehicle and Usage Data • Our Assumptions to Help Fill in Data Gaps • Vehicle Capital Costs • Annual Fuel Costs • Annual Maintenance Costs • Charging Infrastructure • Hardware Costs • Charging Infrastructure Installation Costs • Potential EV or EVSE Grants Our 500+ EV Model Library OUTPUTS EV Acquisition Recommendations (TCO and GHG Impacts) • Summary Presentation • Detailed Report • Excel Supplement When determining the recommended vehicle replacement schedule, we will start with simple cost-effective replacements while also staying mindful of the complexity and difficulty associated with replacing certain use cases due to insufficient alternatives, operational challenges, unreliable technology, safety, excessive costs, or other identified reasons. For vehicles without currently available EV replacements, the ICF team will provide insights on the potential future availability as well as detailed descriptions of why no recommendation is provided in this project. Additionally, for vehicles where no EV replacement is recommended due to either excessive cost or lack of technology availability, the ICF team will provide the necessary documentation to the City so it can be used when the City applies for ACF exemption. Total Cost of Ownership (TCO) Analysis: ICF's PowerGuide also provides us with the capability to estimate the total cost of owning and operating each replacement vehicle, including upfront and Iifecycle costs as well as the capital and installation cost of EV charging infrastructure. The cost data embedded in the PowerGuide is informed by available cost data from manufacturers (both vehicles and charging manufacturers), dealerships, and the data collected from the municipality fleets across the country. This TCO analysis will compare the differences in TCO over the service life of each vehicle between EV replacements and a scenario where the City only replace their vehicles with ICE vehicles. The ICF team will estimate TCO on a vehicle -by -vehicle basis and will consolidate these vehicle - level estimates into fleet -level transition cost estimates. PowerGuide does not restrict evaluating TCO under the traditional ownership model, but it can also assess TCO under various alternative ownership arrangements, including financing and leasing. This model flexibility allows us to determine cost implications under different scenarios, providing a broader perspective on the economic feasibility of the transition. The project team will leverage this data, examining challenges and opportunities associated with each ownership model. By considering City fleet's unique operational needs, budget constraints, and strategic objectives, we will provide informed recommendations on the types of ownership models the City could use for a seamless, cost- effective transition to EVs while the meeting the regulatory requirements of the ACF regulation. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal 10