Item 23 - Fleet Electrification and Electric Vehicle Charging Master Plan

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ICF Proposal for City of Santa Ana Fleet Electrification & Electric Vehicle Master Plan February 27, 2024 Payment Terms/Proposed Invoicing ICF will invoice based on the payment schedule below in Table 3. Payment terms are net 30 days from date of invoice. Payments shall be made in accordance with the payment section of the contract terms and conditions and upon completion of each task and submission of the deliverables to the City. Table 3. Proposed Invoicing/Payment Schedule I - Year Submission of monthly progress reports, $968.73 per month for 12 months $11,624.76 Submission of Task 2 memo $21,741.24 Submission of Task 3 memo $40,946.48 Submission of Task 4 fleet policies and standards $17,227.56 Submission of Task 5 memo $18,278.94 Submission of Final Report $19,388.82 Year 1 Total $129,207.80 Year 2 Submission of monthly progress reports, $968.73 per month for 12 months j $10,533.02 Year 3 Submission of monthly progress reports, $968.73 per month for 12 months Project Total $10,849.06 $150,589.88 Price Assumptions • The price accounts for all activities described in the technical proposal. • ICF assumes that the City of Santa Ana will provide ICF with fleet inventory data, including vehicle population, vehicle usage, and expected service life, as well as facility listing with existing EV charging infrastructure. • ICF assumes that all payments will be due within (30) days after receipt of an acceptable invoice. • ICF's distribution of hours by tasks categories reflects the mix that ICF believes will be most cost effective in completing this work. ICF reserves the right to reallocate hours between labor categories and tasks as we see fit to complete the work in the most efficient manner within the overall ceiling. • Unless otherwise noted, all submitted deliverables shall be limited to one round of review. City Staff will provide consolidated feedback on each deliverable, if reviewed by multiple individuals. If there are conflicting comments between reviewers, City Staff will provide directions. ICF will then revise the deliverable and incorporate any comments or edits after five business days and submit the revised deliverable, at which point it shall then be considered complete. • Should ICF be awarded the contract, ICF requests the ability to negotiate the indemnification clause and discuss the inclusion of a limitation of liability clause. ICF's proposal is not conditioned on the City of Santa Ana accepting our proposed edits. • ICF assumes the ability to add under the auto section "or equivalent" as our policy may not be specifically on the form number specified but would be as broad or broader ISO Form Number CA 00 01 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal