Item 14 - Agreement with Outdoor Dimensions, LLC for Digital Marquees

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Digital Marquees August 6, 2024 Page 4 implementation of the City's Community Workforce Agreement requirements, inspection of the Contractor's work to ensure contract compliance, workmanship, and quality, and materials testing. As indicated in the Cost Analysis table below, the estimated total construction delivery cost of the project is $1,859,908.58. Project Item Total Contractor $1,668,098.71 Agreement Construction $25,000 Testing Project $166,809.87 Contingencies TOTAL $1,859,908.58 CONSTRUCTION DELIVERY COST The estimated timeline for completion of all six digital marquees is 12 months, in addition to approximately one month of site survey and other preparation before beginning construction. A single marquee will be completed approximately every two months during a phased construction schedule. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review Nos. ER- 2024-47, ER-2024-48, ER-2024-49, ER-2024-50, ER-2024-51, and ER 2042-52 were filed for this project. FISCAL IMPACT The total estimated construction delivery cost is $1,859,098.58, which includes construction testing, and an authorized contingency. The proposed contract enables staff to authorize a construction cost increase of up to 25% if necessary for contingencies. Staff expects to utilize other available Public Works appropriations if a contingency becomes necessary to complete the project. If there are no other available appropriations, then staff will return to the City Council with a project update and recommendations. Subject to City Council approval in September, the budget allocation for this project will be carried over from FY 2023-24 to be available for expenditure in FY 2024-25. Any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carry-overs to FY 2025-26.