Laserfiche WebLink
Finance and Management Services <br />www.santa-ana.org/finance <br />Item # 13 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />August 20, 2024 <br />TOPIC: Aggregate Purchase Order Contracts for Promotional Items <br />AGENDA TITLE <br />Aggregate Purchase Order Contracts with Promotethis!, Impact PromoSource, LLC <br />(previously Graphic Printsource, Inc.), and Superior Promos for Promotional Items <br />(Specification No. 23-024) (General Fund and Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an amendment to increase the annual aggregate <br />not -to -exceed amount of the citywide purchase order contracts with vendors listed <br />below by $355,000 for promotional items, for a new annual aggregate amount not to <br />exceed amount of $550,000. <br />Vendor Location <br />Impact PromoSource, LLC. Corona, CA <br />Promotethis! Huntington Beach, CA <br />Superior Promos Brooklyn, NY <br />GOVERNMENT CODE 484308 APPLIES: Yes <br />DISCUSSION <br />The Purchasing Division establishes annual citywide purchase order contracts with <br />vendors that provide services and materials required by City departments on a recurring <br />basis. The City currently utilizes an assortment of promotional items for educational <br />and outreach purposes to disperse information about the City of Santa Ana throughout <br />the community at various community and professional events. <br />On March 21, 2023, the City Council awarded aggregate citywide purchase order <br />contracts to Promotethis!, Graphic Printsource, Inc., Superior Promos, and QCORP <br />Printing Solutions for a not -to -exceed aggregate amount of $975,000, after a <br />competitive Invitation for Bids process to supply promotional items to the City. The <br />original award was for a term of one year, with four (4) one-year renewal options. If the <br />City exercises all options, the aggregate purchase order will expire at the end of March <br />2027. Since then, Graphic Printsource, Inc. has become Impact PromoSource, LLC. A <br />contract was not fully executed with QCORP Printing Solutions due to the vendor's <br />