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Amend Aggregate Citywide Purchase Order Contracts for Promotional Items <br />August 20, 2024 <br />Page 2 <br />failure to respond to the City's requests for required documents to establish the <br />contract. <br />There is an increased need for promotional items throughout multiple departments, <br />including the Public Works Agency, Human Resources, Parks, Recreation, and <br />Community Services Agency, Community Development Agency, Planning and Building <br />Agency, and Library. Therefore, staff recommends an amendment to increase the <br />annual aggregate not -to -exceed amount of citywide purchase order contracts by <br />$355,000 to provide sufficient resources for promotional items (i.e., lanyards, pens, <br />coasters, key chains, reusable water bottles, water coloring books, colored pencils, etc. <br />at community and professional events, such as job fairs, health fairs, neighborhood <br />meetings, reading programs, and other various community engagement and marketing <br />opportunities. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funding is available in the FY 2024-25 budget for an annual aggregate amount of <br />$550,000 in various departmental Miscellaneous Operating Expense accounts (no. <br />63001) and other various departmental accounts as listed below. Future fiscal year <br />funding for a total aggregate amount not to exceed $2,200,000, including any remaining <br />amounts not spent in previous fiscal years during the term of the contract, will be <br />included in the proposed budgets for City Council consideration. Prior to utilizing the <br />citywide contracts, the requesting departments will follow the Purchasing Policies and <br />Procedures (Policy) and ensure funds are available. Upon successful completion of the <br />fiscal review, the Purchasing Division will approve orders in accordance with the Policy. <br />Department / Division <br />Account <br />PWA <br />— Water Resources Division <br />06017644-63001 <br />PWA— <br />Parks, Fleet & Facilities <br />01117651-63001 <br />PWA <br />— Parks, Fleet & Facilities <br />07317100-63001 <br />PWA <br />— Parks, Fleet & Facilities <br />07517100-63001 <br />PWA <br />— Maintenance Division <br />06817640-63001 <br />PWA <br />— Engineering CIP <br />08617613-63001 <br />PWA— <br />Engineering CIP <br />01117611-63001 <br />PWA <br />— Engineering DEV <br />10117605-63001 <br />PWA <br />— Engineering Traffic <br />01117620-63001 <br />PWA <br />— Admin <br />10117601-63001 <br />CDA <br />— Economic Development <br />01118810-63001 <br />CDA <br />— Housing <br />13318780-63001 <br />CDA <br />Work Center SAY <br />01213020-63001 <br />CDA <br />Work Center One Stop <br />12318756-63001 <br />HR — <br />Benefits and Wellness Fair <br />08109053-62120 <br />