Item 18 - Agreement for Downtown Santa Ana Holiday Decorations

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Community Development Agency www.santa-ana.org/community-development Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 20, 2024 TOPIC: Downtown Santa Ana Holiday Decorations AGENDA TITLE Agreement with BrightLife Designs, LLC for Holiday Decorations, Installation, Removal, and Storage (Revive Santa Ana) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with BrightLife Designs, LLC to install, remove, and store holiday decorations in Downtown Santa Ana for a three-year term beginning September 1, 2024 and ending February 1, 2027, in the amount not to exceed $144,400 (Agreement No. A-2024-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION To enhance the City's holiday experience and offer a placemaking attraction for the community, staff is requesting to enter into an agreement with BrightLife Designs, LLC to provide holiday decorations in the Downtown. Holiday decorations encourage residents to visit the downtown and serve as a beautification element throughout the holiday season. In an effort to respond to the business community's request to install holiday decorations throughout Downtown, the Community Development Agency issued a Request for Proposals (RFP) #24-023A in February 2024 seeking qualified and experienced contractors for the installation, removal, and storage of holiday decorations. Six proposals were received and an evaluation committee composed of staff from the Parks, Recreation, and Community Services Agency and Community Development Agency reviewed and rated the proposals. The proposals were evaluated according to the following categories: Responsiveness, Experience, Cost, and Reference. BrightLife Designs, LLC ranked first due to being the most responsive, capable, and experienced respondent. The results of the RFP evaluation as follows: