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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 30 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />August 20, 2024 <br />TOPIC: Automated Metering Infrastructure Implementation Support Services <br />AGENDA TITLE <br />Agreement with E Source Companies, LLC for Automated Metering Infrastructure <br />Implementation Support Services (Project 16-6460) (Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with E Source Companies, LLC to <br />provide Automated Metering Infrastructure implementation support services, for a total <br />amount not to exceed $450,000, for a three-year term beginning August 20, 2024 and <br />expiring December 31, 2027, with a provision for one two-year extension (Agreement <br />No. 2024-XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />The Public Works Agency (PWA)'s Water Resources Division oversees the daily <br />operations and maintenance of the City's water and sanitary sewer systems. The water <br />system is composed of approximately 480 miles of water main, 21 groundwater wells, <br />seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four <br />pressure regulating stations, and seven connection points to the Metropolitan Water <br />District. The system has an average daily demand of 30 million gallons from its roughly <br />45,150 metered service connections. <br />The City is currently in the process of delivering the Automated Metering Infrastructure <br />(AMI) Project, which will replace or retrofit all of the existing, manually -read water <br />meters in the city with smart meters capable of communicating water consumption and <br />other system information to both the utility and the customer. An integral part of the AMI <br />project involves billing software system upgrades, as well as the integration of new <br />software platforms that will allow the City to gain operational efficiencies and fully utilize <br />the newly captured data. <br />On June 25, 2024, PWA released Request for Proposals (RFP) No. 24-085 for qualified <br />firms to provide implementation support services for the AMI project. The RFP was <br />advertised on the City's online bid management and publication system, PlanetBids, <br />with proposals due on July 11, 2024. System records indicate a total of 990 vendors <br />