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Pennell Consulting Inc. <br />1p)rr,7�T Electrical and Electronics <br />System Design <br />RFP No. 23-140 Jail Security and Control Systems Upgrade Assessment October 10, 2023 <br />new that has been discovered in a final presentation prior to creating the construction RFP documents. <br />(Deliverable 5) <br />Updated project costs and project schedule are included with each submittal (Deliverable 3). Stakeholder <br />review meetings are held for each DID and CD submittal. <br />Project Procurement: We will support the Santa Ana City staff with the tasks identified in the consultant RFP. We <br />can support procurement via on-line meetings, in person with our local staff, or both. <br />Construction Scope of Work and rating criteria: Using our team's many years of experience with this type of work, <br />we will collaborate with City staff to review, propose, and develop a comprehensive, coordinated, and <br />constructible, construction RFP. <br />Our team will maintain no contact with any potential vendors. <br />Construction Phase: We will support the Santa Ana City staff with the tasks identified in the consultant RFP. Our <br />extensive experience in both project and construction management will complement and support the City staff <br />where needed. Our local presence provides us with the ability to physically respond on -site same day if necessary <br />to assist in the resolution of issues. <br />We will respond to RFI's, product data, shop drawing, and substitution (when permitted) submittals, pay requests, <br />and change orders. Each document is carefully reviewed and responded to. <br />Site observations and well documented contractor progress meetings lead to successful projects and litigation <br />prevention. We will participate in progress meetings but can also lead and document them. This is a highly <br />technical project of which it is extremely difficult for non -technical people to lead or document. We are well <br />versed in performing these tasks. <br />Substantial and Final Completion requirements must be clearly stated and defined in the construction RFP <br />documents. Once well defined, it is much easier to determine if the requirements have been met for both. <br />Accurate Record Documents are typically difficult to obtain. Our technique is to specify that red -lined or updated <br />as -built documents are submitted on a periodic basis in exchange for progress payments for this task. <br />Post construction warrantee site visit is an excellent way to verify contract compliance and determine if extended <br />warranty RFP should be issued. <br />Cost Proposal <br />Lump Sum Fee for Phase 1: $61,785 <br />Lump Sum Fee for Phase 2: $17,930 <br />Lump Sum Fee for Phase 3: $44,135 <br />Attachments <br />See the following for the requested Attachments A through F. <br />Electrical and Electronics Systems Engineering Page 13 <br />