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Assistance form and submit it to the Fire Chief. <br />B. The Fire Chief will recommend approval or disapproval <br />and forward the application to the Executive Director <br />of Personnel Services. <br />C. The Executive Director of Personnel Services will <br />approve or disapprove the application for the City <br />Manager. One copy will be returned to the employee and <br />the duplicate will be retained by the Personnel <br />Services Department. It is advisable that the <br />applicant accomplish the procedure so far described in <br />order to ascertain the eligibility of the intended <br />course of instruction for reimbursement under the <br />provisions of this policy prior to the inception of the <br />course or disbursement of personal funds. <br />D. The employee will submit his or her copy of the <br />approved application to the Personnel Services <br />Department within three (3) months after he or she has <br />completed the course and received his or her final <br />grade. He or she must include official verification of <br />his or her final grade with appropriate receipts for <br />tuition and textbook costs. These will be returned to <br />the employee upon request. Applications not submitted <br />to the Personnel, Services Department within three (3): <br />months following completion of the course become void. <br />E. Upon receipt of the application and required <br />documentation, the Personnel Services Department will <br />determine whether the completed course of instruction <br />is compatible with the provisions of Subsections 6.2 <br />and 6.3 of this Article. If found to be compatible, <br />the Personnel Services Department will compute the <br />amount of reimbursement, authenticate the application <br />and forward it to the Fire Chief. <br />F. The Fire Chief will then authorize the Finance <br />Department to reimburse the employee the approved <br />amount out of the budget of the Fire Department. <br />22 <br />