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Task 2: Review of Policies, Documents, and Existing City Fleet and Infrastructure
<br />In Task 2, ICF will review existing City fleet policies and establish a baseline for both existing vehicles and
<br />charging infrastructure data. First, we will collaborate with City staff to gather and assess data on the
<br />existingvehicle fleet from all Citydepartments.
<br />To do so, our team will submit a data request form to the
<br />City staff to collect information such as the following:
<br />Fleet Characteristics
<br />• VIN
<br />• General purpose for vehicle use
<br />• Vehicle type (e.g., sedan, pickup truck)
<br />• Power Take Off (PTO) usage
<br />• Fuel type
<br />• Current odometer reading
<br />• Make, model, model year
<br />• Current fuel costs
<br />• In-service year
<br />• Current maintenance costs
<br />• Average daily mileage
<br />• Estimated service life
<br />• Time & frequency of use
<br />• GPS information (pending data availability)
<br />Additionally, to the extent available, ICF will also collect data on fleet logistics, including information regarding
<br />facilities owned by the City where the fleet vehicles are being dwelled at:
<br />Depot Information Fleet Operation/ProcurementfLogistics
<br />• Current dwell site •
<br />Brief overview of daily operations and unique challenges
<br />• Size of the depot •
<br />Current fueling site
<br />• Layout of the depot •
<br />Fueling process
<br />• Existing charging infrastructure •
<br />Vehicle replacement schedule
<br />• Asset ownership (owned, leased) •
<br />Maintenance practice
<br />• Utility tariff •
<br />Type of procurement (purchase, lease)
<br />In addition to the data request form, ICF will interview the City's fleet management team to obtain insights into the
<br />typical range of operating conditions for the vehicles, which may not be available or obvious within the data provided,
<br />major barriers of fleet electrification, as well as to better understand future fleet needs. The data solicited, information
<br />collected from interviews, the City's fleet replacement policy will be used to create an initial, business -as -usual
<br />vehicle replacement schedule. The replacement schedule will consider vehicles' age, mileage, maintenance cost,
<br />use case, current conditions (e.g., operability), and typical service life. There may be opportunities to downsize or
<br />"right size" vehicles depending on how they are currently being used and the needs of drivers. ICF will coordinate
<br />and communicate with each fleet manager to determine if such opportunities exist.
<br />The second step of Task 2 will involve collecting data to establish a baseline on the City's charging infrastructure
<br />conditions. We will compile a comprehensive list of all known locations for EV charging infrastructure within the City's
<br />facilities such as charging station street address, charger types (Level 2 or Direct Current Fast Charger), number of
<br />ports per charger, number of chargers per station, availability of station (e.g., available, temporarily unavailable, or
<br />planned station), accessibility of station (e.g., publicly available, private station, shared use), rate structure (e.g., free
<br />charging, pay for charging), remote access (e.g., networked chargers, non -networked chargers) and station owner. In
<br />addition to information on chargers, we will also collect data on site -level and grid -level electrical equipment to
<br />understand the current capacity of the equipment for power delivery. We will make sure to work with the City staff to
<br />obtain and review available reports, maps, data, and records and to research existing underground and overhead
<br />utilities serving the project areas and their capacity to serve increased future loads. In collecting data on site -level
<br />electrical equipment, ICF will coordinate with the City and identify the proper points of contact, such as facility
<br />managers, building managers, and/or engineers that can provide us with capacity data on the electrical equipment at
<br />each site which currently houses charging infrastructure. ICF will collaborate with Southern California Edison (SCE)
<br />and Municipal Utility Services (MUS) to acquire information on crucial distribution components, including
<br />transformers, feeders, and conductors, that supply power to each of the City facilities where fleet vehicles are being
<br />domiciled.
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