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The upcoming ACF regulation is set to significantly influence municipalities' short-term compliance priorities and long-term strategies in fleet procurement, maintenance, and operation. This regulation requires municipalities across California, including the City of Santa Ana, to transition their fleet to ZEV as quickly as possible and focus on creating a future -proof EV charging infrastructure for their fleet. Aside from CARB's regulation, there are other regulations such as Rule 1191- Clean On -Road Light- and Medium -Duty Public Fleet Vehicles by the South Coast AQMD that impacts the City of Santa Ana fleet. We recognize that transitioning fully to EVs or other alternative fuel technologies is far from straightforward. This shift will be particularly challenging for MD/HD vehicles in terms of technology availability, cost, and, especially, the required EV charging infrastructure. A robust planning process is essential to guide the City through this transition. Technical Approach This section presents our proposed work plan. Our approach includes all the activities described in the Scope of Services and will deliver all the required work products, and also provides the services that ICF can provide over the course of the three-year contract after the completion of the initial Master Plan, including on -call technical support and fleet transition refresh. Task 1: Project Kick -Off and Project Management Within two weeks of contract execution, our Project Manager will develop a project management plan and maintain it for the life of the contract. The project management plan is a critical asset in implementing our technical and management approach and will include our processes for schedule management, cost management, staffing, communications, and risk. Our project management plan will guide daily management of our programs and will define, integrate, and coordinate all plans, processes, methods, and procedures to be used to manage the project. The project management plan will describe how the program and projects will be executed, monitored, and managed. ICF will also lead a project kick-off meeting within two weeks of contract execution. The goal of this meeting is to review the process of the project, discuss relevant regulations and any specific requirements or expectations, and establish communication protocols, file sharing platforms and workflow with the City's project personnel. Following the kick-off meeting, we will summarize key outcomes and action items from the meeting and follow up with written minutes. Following the kick-off meeting, ICF will compile the meeting minutes, update the project management plan accordingly, and share them with the City. In addition to project kick-off, the ICF team will actively participate and lead virtual meetings with City's Project Manager and key personnel. Our plan is to be proactive and lead these meetings on a monthly basis. We remain flexible though to the possibility of increasing the meeting frequency if the need arises. Ahead of each meeting with the City, we will circulate an agenda including work updates, budgetary matters, preparation for forthcoming meetings, potential schedule revisions, and any technical queries or challenges. We plan to utilize Teams for our communications with the City, a method we have effectively used in previous collaborations, while remaining flexible and open to exploring alternative communication methods as needed. As shown later in the proposed schedule, ICF proposes a 12-month period to finish all services as specified in the Scope of Services. Once the Master Plan has been submitted to the City, the ICF team will provide an additional two- year on -call technical support to the City, which aims to provide the City with continuous support during the initial implementation of the Master Plan and assist the City to navigate the complex regulatory compliance mechanisms and fleet procurement and budgeting processes. Task 1 Deliverables • Project management plan • Project kickoff meeting agenda and notes • Monthly progress meetings and invoices